Islamic Relief est à la recherche d’un coordinateur financier – Niamey (Niger)

Context :

Islamic Relief Worldwide (IRW), is an international non-governmental organization under British law created in 1984 following the famine in Sudan and Ethiopia. It works in more than 40 countries around the world to alleviate the poverty of the poor in a variety of humanitarian areas. Islamic Relief is present in Niger since 2005 and works in 6 regions (Niamey, Tillabery, Dosso, Tahoua, Maradi and Zinder) in close collaboration with the authorities, technical services and local actors in the areas of food security , health and nutrition, water, hygiene and sanitation, education and sponsorship of orphans, child protection, emergency responses, etc.

Job Purpose :

The staff will be responsible for providing timely financial support in operation to all IRW’s projects implemented including implementing partners. S/he will ensure that all financial transactions are maintained properly, necessary reconciliations are regularly made and delivered timely.

Key Responsibilities :

Ensure that IRW financial guidelines are followed in all financial aspects, effective control of all financial matters ensuring reporting and compliance with donors and Islamic Relief financial guidelines.

Daily Financial operation :

  • Ensure timely completion of day to day operation
  • Ensure that all payments are made against approved budget and sufficient supporting documents.
  • Ensure posting has done daily and correctly in the system.
  • Confirm all payments are processing through AX financial system
  • Confirm the setup of accurate budgets in AX
  • Settlement of all the committed and regular Expenditures in AX against advance
  • Follow-up of proper filing (Vouchers files, Salary files, Letter file, Project file, etc)
  • Ensure all processes for meeting the audit/donor requirements in daily operations

Payroll Process :

  • Confirm the payroll with all the updated signed and approved agreements
  • Ensure that the salaries are booked in the system as per policy with proper supporting and breakdown. Ensuring that IRW Niger adheres to local income tax regulations and calculating payroll tax, social insurance in monthly basis.
  • Verify budget availability with the Payroll while finalize the salary payment

Reconciliation :

  • Maintain and follow up on updated reconciliation of suppliers’ accounts.
  • Controls and follow-up on overall advances as per IRW’s procedures and requirements
  • Ensure Cash reconciliation with AX cash register in daily basis
  • Responsible for CO bank reconciliation in monthly basis
  • All required reconciliation (Vendors, donors, Banks Accounts, Payables, receivables, Re, fund transfer from field and IRW, etc) has to be confirmed at every month end and for yearly audit

Budget :

  • Support Program to finalize the budget preparation as per donor an IRW format
  • Finalize Project budget setup with coordination of Program staff
  • Complete and link IRW budget format and donor formatted budget
  • Regular budget controlling, and review budget vs actual balances to avoid overspend

Financial report :

  • Committed to meet the deadline with IRW/Donor
  • Ensure the report is formatted as per donor/IRW requirement
  • Cross checking against budgets and reporting any variations in projections.
  • Confirm details breakdown of the financial data in the report
  • Maintain accuracy in reporting in different type of expenditure

Audit :

  • Complete all the required statements as per audit requirement
  • Confirm all the audit related reconciliation and schedules are done
  • Handle internal and external audit procedures as required.

Field visit :

  • Regular field office visit has to include in the work plan
  • Regular monitoring and checking of Partners’ financial documents by visiting the Partners’ office

Capacity building :

  • Train IRNE finance officer and finance assistant on technical accounting issue, budget control, expenditures tracking & monitoring and other financial process and policies.
  • Train and update IRNE staffs on financial formats, policies and process of IREN on regular basis
  • Support CO and field teams to effectively maintain AX system which can produce a broad range of reports – e.g.:
  • Project wise Budget versus Actual Expenditures (BvAs)
  • Trial Balance
  • Cash/Bank reconciliation
  • Vendor (Supplier/Staff) advance aging

Partner supervision :

  • Provide required formats and budget codes as per IRW budget to Partners
  • Train Partners’ finance staff on basic accounting principles, proper documentation, budget control, expenditures tracking & monitoring and other financial aspects
  • Check the implementing partners’ financial supporting documents and reports and provide necessary support and mentoring to help them undertake the financial responsibilities as spelled out on the Project Collaboration on Agreements (CPAs) / Project Partnership Agreements

Other tasks:

  • Undertake other relevant tasks as assigned by the Management
  • Contract Regional office to confirm regular tasks in need
  • Provide necessary requirements to RFM as per request

Profil and required experiences :

  • Higher education in accounting / finance / management (minimum Bac +3, Bachelor, Graduate)
  •  Relevant professional experience of at least 3 years in an international NGO
  • Very good knowledge and practice of double-entry accounting / accounting software
  • Excellent control of the office pack
  • Real listening skills and interpersonal skills to defend your ideas with your interlocutors
  • Analytical qualities and the spirit of synthesis
  • Autonomous in your work, resistant to stress
  • Initiative, sense of responsibility, rigor
  • Fluent French (oral and written), very good knowledge of English (oral and written)

Capacities and skills required :

  • Ability to organize the work of his team and delegate;
  • Analysis, planning ability;
  • Ability to train medical and paramedical employees;
  • Rigor, autonomy and openness;
  • Flexibility and stress management;
  • Ability to work in a team in multicultural contexts;
  • Diplomacy and sense of relationship;
  • Autonomous in the organization of tasks
  • Sharing values of Islamic Relief;
  • Computer skills: Word, Excel, Outlook, PowerPoint, Internet browsing.

Composition and depositif of application records :

  1. Recent curriculum vitae, contact details of three reference persons (supervisors), a cover letter with telephone contact and e-mail address and a copy of the identity document. Other documents will be requested later for the successful candidate.
  2. The files will be submitted at the latest on Monday 12/08/19 at 5:30 PM to the secretariat of the Office of Islamic Relief Niger located in Kouara Kano district – KK-46 Street – P No. 648, BP. 10733, Niamey, Niger Tel: +22720370923 or at: niger.hr@islamic-relief.org.ne with the mention ‘Finance Coordinator’ in the mail subject.
    NB: CV and Cover Letter must be in English, CVs in French will be rejected
    Only short-listed candidates will be contacted. Any file filed will not be removed

NB: Women candidates and people with disabilities are strongly encouraged.

Partager