Le PAM recrute un Stagiaire en services de gestion, Nairobi, Kenya
SAVING LIVES. CHANGING LIVES.
BEGIN YOUR HUMANITARIAN JOURNEY WITH WFP.
The World Food Programme, Kenya Country Office is looking for vibrant, innovative, and multi-talented students.
An internship at WFP is a great opportunity to acquire practical work experience while contributing to the goal of reaching Zero Hunger
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
WFP does not charge a fee for any of the stages throughout the recruitment & selection process.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The Internship Programme is a learning opportunity aimed at attracting young and talented candidates. The programme will provide the successful candidates with the opportunity to put into practice and implement their learned and academic knowledge in a field related to the work of WFP. This will promote better understanding of WFP Kenya mandate and programmes. Similarly, the programme will provide WFP with qualified individuals specializing in relevant fields in line with WFP’s Strategic Objectives and the UN Sustainable Development Goals.
WFP’s activities include food assistance for relief, school feeding, safety nets, nutrition, and food assistance for assets creation through provision of in-kind and cash-based transfers. You will be part of an efficient and dynamic team that effectively support in the implementation of WFP’s country strategic plan for Kenya.
JOB PURPOSE
Management Services, especially the asset management and stores docket currently manages the assets received for the CO and dispatched to various offices and this workload is quite heavy and challenging as any errors can lead to loss of resources, damage of assets and in accurate data of the assets as well as the respective custodians of said assets, as well as the risk of theft in the stores.
KEY ACCOUNTABILITIES (not all-inclusive)
Asset & Stores Management
- The intern will work with Staff in asset and stores section in day-to-day activities.
- Receipt of assets in the stores either new assets from suppliers or old assets from other WFP offices.
- Tagging of assets
- Recording of new assets in the WFP Corporate systems Global Equipment Management System (GEMS) and generate the equipment record (EMR).
- Dispatch of assets to various offices and preparing Transfer Work Orders for the assets in GEMS
- Prepare and issuance of individual staff inventory forms.
- Support with the preparation of the monthly management report.
- Support with the preparation of the quarterly risk report.
STANDARD MINIMUM QUALIFICATIONS
Education:
- Bachelor’s degree in Business Administration and/or Stores Management or equivalent.
- Graduated no longer than 1 year ago from a Bachelor’s/master’s degree or equivalent studies.
Language: Fluency in both oral and written English is required.
SUCCESS CRITERIA
- Accurate updated assets records in the GEMS (Custodian/location) following movement of staff within Nairobi Office.
- Accurate updated stock cards in the WFP non-food items (NFI) Stores.
- Timely closure of Work Orders upon receipt of goods in the NFI stores.
DELIVERABLES/OUTPUTS
- Monthly stock reports for Non-Food Items (NFIs) in Nairobi Stores
- Issuance of individual inventory forms for staff in Nairobi by Mid-September 2024
- Updated Stock Cards of NFIs in stores by August 2024
MILESTONE
- GEMS update – By End June 2024
- Stock cards in place – By End August 2024
- Report on status of Work Orders – Bi-Weekly for Transfer work orders and Monthly for Loan work orders
TERMS AND CONDITIONS
- Interns receive a monthly stipend from WFP depending on the duty station of assignment.
- WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
- WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
- The internship duration is 8 months, full-time.
DEADLINE FOR APPLICATIONS
- The deadline for receiving applications for this position is 29 April 2024
- Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
- WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
- Employment is decided on the basis of competitive selection, qualifications and merit.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Female applicants are highly encouraged to apply.