World Vision recrute un(e) Coordinateur(trice) financier(ère) des subventions, Freetown, Sierra Leone
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Employé à durée déterminée (durée déterminée)
Job Description:
Job Summary
As a full time role of the Grant Cycle 7 grant of The Global Fund , the position supports the Associate Finance Director in all aspects of accounting and financial reporting, budgeting, Sub-Recipient management, financial management and compliance of the grant, as per donor regulations and policies, WVISL policies and procedures and applicable laws. Provides ongoing monitoring, analysis and advisory on acceptable grant burn rates including re-allocating unallowable expenses to unrestricted funding sources and ensuring awards are fully liquidated. Successfully supports start-up, implementation and closure stages of the grant. Capacity building of finance and programme staff and staff of partner organizations in grants financial management and regulations.
MAJOR RESPONSIBILITES
Activity: % of time
Financial Management Compliance: 25% of time
- Monitor the compliance of the GC7 grant and ensure general and specific requirements of The Global Fund on financial management are adhered to.
- Monitor grant to prevent over/under-expenditure, avoid disallowable cost and ensure awards are fully expended.
- Coordinate successful start-up and closure of the grant and ensure retention of key grants documents and vouchers.
- Facilitate and support external and internal audits by providing required documents and information.
- Support expenditure verifications by the Local Fund Agent (LFA) on a semester basis and ensure that expenditure is fully supported and defended, with zero disallowed cost.
- Coordinate for timely implementation of audit recommendations for the grant.
- Collaborate with WVUS to facilitate timely commitment of funds on Partnership Budget and Actuals System (PBAS).
- Conduct regular (quarterly) financial monitoring of the SRs and Service Providers (SPs) of the GC7 grant.
Monitoring and reporting: 25% of time
- Prepare the schedule of financial reporting timelines for consortium, including SRs and Service Providers (SPs), and monitor timely submissions of reports.
- Prepare donor facing reports (PU/PUDRs/Cash Reconciliations etc) and submit to Associate Finance Director for reivew.
- Coordinate the reconciliation of all grant financial reports to the general ledger.
- Provide information to accounting staff to ensure proper coding of grants expenditure.
- Conduct periodical projects visits to enhance financial compliance.
- Review and attach grant project reports on the Field Financial Reports (FFRs) database by required due dates.
- Ensure that all committed budgets are captured in Sun6 reflecting the Detailed Implementation Plans (DIPs) and according to the WV chart of accounts.
- Ensure all planned budgets are captured in Ledger G (Planned budget ledger) and accurately converted to ledger B upon commitment in Partnership Budget and Actuals System (PBAS).
- Review financial reports received from the grant finance officers and partners for accuracy, completeness and compliance.
- Use the Encumbrance financial report to proactively monitor project spending considering pending requisitions and purchase orders in Provision.
- Keep updated trackers and reconciliations purchase orders and invoices of any outstanding expenditure in Provision to ensure timely and completely payment of suppliers and complete and accurate recording of expenditure within the grant period.
- Collaborate and facilitate smooth month-end and year-end financial closure as per WVI policies and guidelines.
- Ensure monthly FFR meetings are held, both by WVISL and its partners.
Managing, monitoring and building capacity of Sub Recipients (SRs) and Service Providers (SPs): 25% of time.
- Facilitate quarterly and monthly meetings with partners to share projects updates and reports (desk review).
- Conduct quarterly financial monitoring visits to support partners and proactively manage risk.
- Provide response to partners on issues concerning project management timely and speed implementation of projects.
- Effectively build relationships with both internal and external stakeholders.
- Assess the capacity of Sub Recipients (SRs) and work on building their capacity.
- Facilitate funding reconciliation for partners.
Capacity Building: 5% of time.
- Build capacity of grant finance officers and partner finance staff.
- Introduce tools, templates and systems that help to simplify and make the work of grants teams. faster and more efficient, for example encourage use of Power BI (PBI) as possible.
Budgeting and proposal writing: 10% of time
- Support the Associate Finance Director in budget review process.
- Support in grant budgeting process to ensure realistic budgets and compliance to donor requirements.
- Monthly analysis of PBAS to ensure it is up to date.
In-Provision Spend/Timely Payments: 10% of time
- Provide monthly analysis and advisory of the spending pattern of the office.
- Provide advice to management on areas of gaps and proposals with regard to spending patterns
- Coordinate with other team members to ensure office payment processes are timely and done in provision system.
KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
- Experience: 3 years accounting experience as in an NGO environment
Required Education, training, license, registration, and certification
- Minimum Educational level required: Degree in Accounting or Finance.
Preferred Knowledge and Qualifications
- Good working knowledge in Sun6 and Horizon
- Advanced knowledge in MS Excel/Word/PowerPoint
- Good analytical skills
- Budgeting and financial reporting skills
Travel and/or Work Environment Requirement
The position requires the ability and willingness to travel domestically up to 25%
Language Requirements
Excellent oral and written communications skills in English
Applicant Types Accepted:
Local Applicants Only