WFP seeks to recruit an IT Service Support / Business Analyst – Sunninghill, Johannesburg – (12 Months Renewable Contract) (106908)
About WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Background and purpose of the assignment
The World Food Programme has developed and is continuing to enhance and maintain a set of digital solutions to help in managing:
- the identities and entitlements of its beneficiaries,
- the operational parameters of the programmes that transfer benefits to them, and
- the assurances and insights to ensure related risks are properly managed.
This includes SCOPE, WFP’s beneficiary and transfer management platform that supports the WFP programme intervention cycle from a technical perspective. The SCOPE platform is a web-based application used for beneficiary registration, intervention setup, distribution planning, transfer and distribution reporting. While there is a current focus and scale-up/enhancement related to cash-based transfers, SCOPE is intended and being developed to fully support all WFP transfer modalities: in-kind, voucher and cash for a variety of project activities. WFP also plans to develop a broader digital assistance platform and provide related services beyond the current SCOPE capabilities over the next couple of years.
To support SCOPE users in their ability to maximize the SCOPE platform, there is a dedicated Service Support function servicing the globe. The SCOPE Service Support (Operations) team is based in Nairobi, Kenya with extended presence in each of WFP’s regional bureaux. The team provides technical support to over 3000 WFP users in 60 Country Offices as well as to external users.
To ensure the effective operation of the Service Operations function, additional SCOPE Regional Support positions are required at the Regional Bureau. This position will cover a second level support/business analyst role.
Accountabilities / responsibilities
With a dedicated focus in the region and its context, but where also relevant globally, the incumbent will be responsible to:
- Log all relevant incidents/service requests details, allocating categorization and prioritization codes.
- Work on the service desk “Follow the sun” shift as per Service Operations procedures.
- Provide troubleshooting and validation of incidents as 2nd line support to the WFP Country Offices in general but specifically to the Country Offices in their respective regions.
- Provide accurate and timely diagnosis and rectification of faults reported by the CO team or Service Operations team.
- Resolve or escalate incidents and service requests according to established procedures.
- Work proactively to ensure prompt resolution of support issues and the highest possible levels of end user satisfaction.
- Liaise with SCOPE Product Development team and SCOPE Service Support team in Nairobi when new functionality is introduced and support its implementation.
- Participate together with the SCOPE Service Support team in testing release candidates.
- Assist in writing region-specific application usage and troubleshooting guidance instructions when applicable.
- Manage high severity incidents, to ensure the correct reporting, escalation and resolution
- Perform initial analysis for Incidents that can become Change Requests or Problems.
- Report daily to the Senior Regional Service Support (RSS) officer on status of his activities and/or, as required, escalate blocking issues.
- Report weekly to the Regional Business Transformation officer, together with the Senior RSS, on issues that require higher level escalation.
- Respond to incident requests within SLA timelines
- Perform testing and executes test plans
- Work within the rules, guidelines, principles and deadlines of the SCOPE agile (Scrum) solution process
- Work within the rules, guidelines, principles of ITIL service management
- Be available out of office hours for extraordinary support tasks
- Any other duties as assigned by the supervisor
This is not a full definition of the role but covers the main aspects and drivers for success.
4ps core organisational capabilities
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Qualifications & experience required
| Education: | University degree in information technology, business management or other relevant field, or related trainings is desirable and would be an advantage. Training and knowledge of business analysis methodologies would be an asset.
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| Experience: | At least 5+ years of progressively responsible professional experience in humanitarian aid operations and/or project management or change management, preferably in an IT context.
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| Desirable Knowledge & Skills: |
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| Languages: | Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages) is desirable. |
Contractual information
- Net monthly salary range: R28,481-00 to R42,921-00 (Salary is determined by qualifications, skills, experience & current earnings)
- Benefits: Annual Leave, Sick Leave, Medical Insurance and Social Security
Closing date for applications
1 SEPTEMBER 2019
(« IT service desk » OR « second level support » OR « 2nd line support » OR « second line support » OR « service desk » OR « business analysis » OR « ITIL » OR « service management processes » OR « project management » OR « project coordinator »)
