About WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Standard minimum qualifications

Education: At least Bachelor’s or equivalent degree in Social science, Economics, Nutrition, Agriculture, International Relations, Planning, Management, Monitoring and Evaluation of Project/ Programme or Business Administration .

Experience : Five or more years of progressively responsible work experience in Planning, Management, Monitoring and Evaluation of Project/ Programme  including at least two years in general administration
Language:  Fluency in both oral and written communication in French and intermediate knowledge (level B) in english language.

Organizational context

These jobs are at WFP Benin Country Office (Cotonou) and the job holders will report to a Programme Policy Officer or the designate.
At this level, job holders are responsible for the completion of a range of specialized processes and activities requiring some interpretation of standard guidelines and practices. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of projects/programmes.

Job purpose

To perform specialized policy and programme-related processes and activities to support the effective delivery of assistance package. To participate in planning needs, expenditures according to Program resources, manage Program Partnerships. To ensure tracking for resources; reviews and evaluations recommendations. To take actions in WINGS and track Program items in WINGS (PR, PO, SES, FLA creation, etc.)

1. Perform specialized and/ or standardised processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
2. Provide project management and/or general office support following established targets and WFP’s policies and procedures.
3. Assist the Head of Programme in the preparation, implementation and monitoring of the different activities of the program.
4. Maintain an up-to-date inventory of program implementing partners.
5. Assist the Head of Programme in organizing follow-up missions, working meetings including with partners, to discuss the progress of the program.
6. Prepare activity expenditure plans and contribute to budget monitoring.
7.  Maintain a simple database containing monthly data on food delivered, distributions by type of activity, number of people assisted by gender and age.
8.  Maintain all documents (reports, notes on file, budget, correspondence) relating to the implementation of the program;
9. Take action in WINGS (FLA, PR, PO, GRN / SES, down payment, create FLA, etc.) and track open items in the system, invoices and update NGO files
10.  Prepare weekly / monthly / quarterly / annual reports (including the SPR) on the progress of the program and the activities carried out and update the briefing notes / information and specific reports on the implementation of the program.
11.  Prepare letters and information documents on the program; maintain all documents (reports, notes on file, budget, correspondence) relating to the implementation of the program; and classify soft and hard documents of the program;
12.  Perform all other operational tasks according to the needs of the program.

4ps core organisational capabilities

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional capabilities

Desired experiences for entry into the role

•  Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
•  Has contributed to implementation of programmes.
•  Has observed or assisted with policy discussions.

Terms and conditions

Qualified female candidates are encouraged to apply.

• Only Beninese nationals or holders of valid residence and work permits are eligible to apply for this position
• Only shortlisted candidates will be contacted.
• Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package. For more details please visit International Civil Service Commision website: http://icsc.un.org  (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/benin.htm).

5 september 2019

WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills. Only successful candidates will be invited for an interview.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.