WFP seeks  to recruit a finance assistant, G5 Mbarara (104803)

About WFP :

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

 

Brief description of WFP in Uganda :

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

 

Are you up to the challenge :

We are seeking for a qualified individual for the position of Finance Assistant, G5 to be based in Mbarara. The successful candidate will be offered employment on Fixed Term.

 

Organizational context :

The incumbent will be based in Mbarara and will report to the Head of Field Office. At this level, the incumbent is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices.

 

Job purpose :

To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

 

Key accountabilities (not all-inclusive) :

1. Prepare and consolidate Field Office quarterly budgets in line with Financial procedures and WFP New Financial Feamework ;
2. Provide procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations, review and verify satelite office and other opeerational advances ;
3. Petty Cash and Sub Imprest Accounts Management: Monitor and manage the sub imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropraitely disbursed ;
4. Certify vendor claims, staff advances and othe payables and observe appropriate procurement procedures to ensure that suppliers are paid in a timely manner and in conformance with the WFP Finance Rules and Regulations ;
5. Cost Allocation: Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers and other supplier invoices are processed in a timely manner ;
6. Manage sub office finances and accounts ;
7. Prepare monthly field office accounts reconcilaition reports for submission to hed office in a timely manner;
8. Maintain all copies of Field office account documents on files in a professional manner ;
9. Any other official duty as may be assigned by the supervisor.

 

4ps core organisational capabilities :

Purpose :

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People :

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance :

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership :

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional capabilities :

Capability Name	Description of the behaviour expected for the proficiency level
Internal Controls & Compliance	Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP’s critical activities.
Performance Budgeting, Analysis & Reporting	Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
Resource Management	Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.
Financial Mgmt. & Accounting Principles	Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
Supply Chain and Operations Knowledge	Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

 

Standard minimum qualifications :

1. At least a first degree obtained from a recognized education institution in Finance, Business Administration/Accounting, Commerce, or any other related field;
2. At least four (4) years of relevant working experience in any of the following areas: Finance, Accounting, Finance Policies, Rules and Regulations; gained from reputable organisations;
3. Experience in assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws;
4. Experience working with auditors and other third party vendors;
5. Fluency in both oral and written English.

Desired experiences for entry into the role :

Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

Deadline for applications : Sunday 28th April 2019

Apply here