WFP is looking for administration et finance assistant SSA5_Kaya – Ouahigouya, Burkina Faso
About WFP :
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Standard minimum qualifications :
Education :
Avoir un diplôme universitaire BAC+ 2/3 ans en science économique, administration ou gestion
Language :
General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
Organizational context :
These jobs are found in Country Offices (COs), Regional Bureaus (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit, Chief, Administration Officer, or the designate.
At this level job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
Job purpose :
To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.
Key accountabilities (not all-inclusive) :
- Aider à fournir un appui procédural et technique au personnel dans les domaines financier et budgétaire, afin de garantir le respect des politiques, règles et réglementations financières du PAM ;
- Surveiller les prévisions de dépenses mensuelles et fournir des rapports de dépenses afin de faciliter la prise de décision en connaissance de cause ;
- Surveillez régulièrement les comptes de banque secondaire et de petite caisse, afin de vous assurer que les fonds nécessaires sont disponibles et correctement déboursés ;
- Participer à la compilation d’informations provenant de diverses sources afin de préparer des rapports sur les budgets, la comptabilité, les finances et les statistiques ;
- Récupérer, formater et valider les informations obtenues à partir de divers systèmes d’information financière et signaler toute anomalie ou inexactitude à l’autorité de contrôle et faire le suivi des actions correctives ;
- S’acquitter de tâches administratives liées à la surveillance et à l’enregistrement des immobilisations, des dépenses en carburant et en pièces détachées pour véhicules et groupes électrogènes, afin de s’assurer que les bases de données sont correctement mises à jour ;
- Tenir à jour le registre Web de toutes les factures et des virements de paiement et enregistrer les documents afin de garantir que tous les documents sont conservés et classés conformément aux normes et directives du PAM ;
- Surveiller et enregistrer toutes les dépenses conformément au budget approuvé afin de s’assurer que les coûts de dépenses corrects sont facturés et que les paiements aux fournisseurs externes, les subventions en espèces et les autres factures des fournisseurs sont traités à temps ;
- Fournir des conseils et une formation sur le tas aux autres membres du personnel de soutien, afin de garantir que les services fournis sont cohérents et répondent aux normes requises.
4Ps core organisational capabilities :
Purpose :
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor ;
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates ;
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People :
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities ;
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds ;
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance :
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues ;
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency ;
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments ;
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership :
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor ;
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals ;
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives ;
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Functional capabilities :
| Capability Name | Description of the behaviour expected for the proficiency level |
| Business Support Services & Reporting | Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights. |
| Internal Controls & Risk Management | Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities. |
| Resource Management | Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients. |
| Specialised Knowledge in Administrative Services | Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services. |
| Customer Focus | Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved. |
Other specific job requirements :
Un minimum de 3 ans d’expérience dans le domaine dans une position similaire
Desired experiences for entry into the role :
- Avoir de préférence 5 ans d’expérience professionnelle dans des postes comparables ;
- Avoir une tres bonne connaissance des procédures administratives et financières du PAM ;
- Avoir une bonne expérience de la gestion de la caisse et du budget ;
- Avoir une bonne expérience dans la gestion du parc automobile ;
- Etre très disponible, pro actif et flexible ;
- Etre capable de réaliser plusieurs tâches à la fois ;
- Avoir une bonne connaissance de la bureautique (Microsoft Office) et des TIC.
