WFP is lookig for Procurement Assistant SC5 – Mbabane/Swaziland

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

 

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

Key accountabilities (not all-inclusive) :

Under the direct supervision of the Supply Chain Officer and overall guidance by the Head of Office, the Procurement Assistant will be responsible for the following:

1. Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of food and services for efficient field operations.
2. Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
3. Oversee the maintenance of databases and records, to ensure information is accurate, organized, and available for others to access, and support reporting requirements.
4. Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of food and services.
5. Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach WFP final distribution points.
6. Act as an escalation point, liaising with suppliers and providing solutions to complex issues related to delivered food, using initiative and following process, to ensure timely resolution of problems.
7. Research collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
8. Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
9. Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
12. Work in collaboration with internal counterparts, in order to align procurement activities with wider programme and ensure a coherent approach to meeting food assistance needs.
13.  Perform other related duties as required.

Standard minimum qualifications :

Education:

Completion of secondary school education plus a College or University Diploma in Procurement or Economics or Supply Chain.  A degree in the related functional area will be an added advantage.

Language:

Fluency in both oral and written communication in Siswati and English.

Other specific job requirements :

• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day basis.
• Computer skills (MS Word &, Excel)
• Ability to work under pressure and tight deadlines

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least 3 years job related experience with procurement activities.

DEADLINE FOR APPLICATIONS

Deadline for receivng applications: 23 July 2019

TERMS AND CONDITIONS

This is a local position for Swazi national only. Qualified females are encouragged to apply.

WFP does not charge any fees from applicants at any stage in the recruitment process