Plan International seeks to recruit a country human resources manager

Working in 50 countries for the development of Africa, Asia and the Americas, Plan International aims to reach as many children as possible, especially those who are excluded or marginalized, with high quality programs that provide lasting benefits, increase their income, work in partnership with others and working effectively.

 

Role purpose :

The role of the Human Resources Manager is to provide coordinated leadership, technical support and strategic direction for the HR function in the Guinea Bissau Country Office.

The Human Resources Manager will have responsibility for ensuring that Plan’s standards, HR policies, procedures and best practices are implemented and adhered to whilst reflecting local context, employment law, culture, diversity and gender equality.

 

Dimensions of the Role :

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports :

• Responsible for the Human Resources department annual allocated budget (3 Million Euros) ;
• The post holder supervises two staffs : Human Resource Coordinator & Human Resource Assistant ;
• Area of Responsibility – Plan International Guinea-Bissau ;
• Member of  CMT ;
• Member of the WARO and International HR networks.

 

Accountabilities :

HR agenda & Budget :

Clear & consistent approach to HR and actual HR policy :

• Develop and implement Country human resource (HR) Strategy and Plans to ensure the organisation’s HR needs are met ;
• Manage the country Human Resource budget for effective and efficient use of allocated funds ;
• Participate as a member of the Strategic Management Team to support prudent management of the organization ;
• Implement the Plan global Human Resource strategy to achieve organisation requirement and best practices. HR activities fall in line with required standards of the Plan global strategy ;
• Ensure adherence to Human Resource policy and practices that are consistent with global policy and compliant with local statutory and legislative requirements that prevents organizational conflicts.

 

Resourcing :

Contribution to staffing levels and calibre of staff that is in line with business needs and HR plans and policies :

• Conduct recruitment activities that meet Plan policy and meets good practice standard to attract and retain the best ;
• Coordinate activities in recruitment, reward, and learning and development for country office and program unit staff which supports achievement of the CSP ;
• Plan and deliver induction for new international and local national staff to enable them settle faster and easily.

 

Organisational Development :

Contribution to the realisation of effective country Organisation :

• Support organisational changes in structure, tasks, and people management processes needed to achieve business goals ;
• Regularly analyse staff composition and advise management on organization design and issues, using provided global standards and based on management requirements ;
• Maintain up to date country office organization charts, job descriptions and employee records to support current organizational needs. Annual approved organizational charts available and filed.

 

Management & HR advice :

Enhanced decision making on HR issues within the organisation :

• Support management with advice on the HRM policies, legal issues and organizational change, advise and support MT on personnel matters within their team in order to support in business decisions and act as an effective business partner within the country ;
• Perform role in the Senior Management Team (SMT) to offer sound technical advice in HR and staff management. Contributes meaningfully and evidence of sound HR practices from other managers.

 

HR Development & Performance Management :

Proactive support to development of the right competencies, skills and knowledge :

• Conduct annual training needs analysis for all staff, source for, plan and deliver trainings to address performance gaps.  Evaluate the effectiveness of training initiatives and maintain training records for all staff ;
• Provide coaching and advice to Managers and Supervisors on all HR issues, promoting fairness and transparency in the handling of people management practices, including whistleblowing disciplinary, grievances to maintain consistency and fairness within the organization ;
• Support managers and staff in implementing the Plan Employee Appraisal process. Track progress, and maintain statistical data on results to support attainment of organizational objectives and improve staff performance ;
• Liaise with line managers to develop and maintain succession plans for key roles in the country and Program offices for smooth takeover of the key roles and also implement career development plans ;
• Participate fully in local NGO or multi sector HR networks and ensure that learning/best practices are shared and utilized in day to day country HR work for improvement in the function.

 

Compensation & benefits :

Contribution to attracting & retaining of staff within the Organisation : Contract and reward locally hired staff that complies with local legislation to avoid legal suits

 

Safety and Employee Wellbeing :

Provision of healthy and safe workplace to the staff :

• Monitor and influence organizational climate and workplace morale through Employee survey actions ;
• Uphold harmony/teamwork among staff to create good and healthy working environment that improves performance ;
• Facilitate activities that would motivate and support the retention of staff.

 

Others responsibilities :

• Ensure gender mainstreaming and maintain gender sensitivity towards staff and associates to avoid discriminations whiles championing Plan as an equal opportunities employer. Gender sensitivity evident in HR policies and delivery of roles ;
• Direct Child Protection among staff to ensure the fulfilment of Plan’s Child Protection Policy at all times. Staff recruited does not have record of Child abuse ;

• Provide management reporting data as required, for instance People Measures, gender mainstreaming checklist etc. for decision making to improve the quality of HR functions ;
• Perform  any other duties to be assigned to support the attainment of organizational goals.

 

Dealing with Problems :

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them :

• Produce adequate policies and procedures to ensure smooth implementation of the country’s people and culture functions as per requirements of the HR Strategy, FOB and other organizational policies and procedures and provide sensitization to staff to ensure compliance ;
• Offer support through coaching and training of supervisors and staff to ensure improvement in performance ;
• Works long hours and combining office work field visits to provide support to supervisors and staff ;
• Evaluate and investigate to have information on staff issues and initiate creative activities to address them to promote staff retention and performance improvement ;
• Champion consistent, equitable and professional HR practices across country and PU office teams ;

• Analyse and ensure Regional and Global HR policies and practices are translated and implemented to fit with local custom and practice ;

• Be creative in building and working effectively within a diverse working environment ;

• Make analysis from HR information and present them in a usable way for management decision making eg. appraisal statistics etc ;
• Review, approve and undertake activities within the HR department and only refer to a higher manager where required by the organisation’s policies and procedures ;
• May commit/approve invoices up to EUR 200,000.00.

 

Communications and Working Relationships :

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact :

• Has high contact with all managers to offer support in the smooth implementation and managing of their staff ;
• Maintains medium contact with other staff from the program unit and country offices to offer support for understanding and implementation of HR related activities ;
• Low contact with Plan partner organizations to offer support for human resource activities.

 

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives :

Gained through education, training, & experience

 

Technical expertise, skills and knowledge :

• A Master’s degree in Human Resource Management or equivalent experience ;
• At least 5 years of experience working in  an HR generalist management role ;
• Experience successfully implementing organisational HR policy and practice ;
• Experience in an HR specialist function,  organisational design, performance management, reward management, recruitment and selection, or training and development ;
• Excellent writing and speaking in English language.

 

Demonstrated behaviours needed by the potholder to successfully perform the role :

• Seen as a source of HR expertise, and  proactive in sharing knowledge and advice ;
• Influencing skills ;
• Promotes high performance ;
• Open to feedback and willing to try new approaches and processes ;
• Leads by example. Coaches and actively develops others ;
• Understands Plan’s work, and implements people processes and practices that support achievement of  our objectives ;
• Communicates in a style that inspires confidence and professionalism and builds credibility with line management, current and prospective employees ;
• Flexible and committed to customer service ;
• Ability to involve and listen to others to ensure good understanding and implementation of human resources activities ;
• Maintain transparency, objectivity and free of bias in the discharge of HR duties.

 

Skills Specific to the post needed to put knowledge into practice :

• Able to work with complexity and ambiguity ;
• Strong team working skills ;
• Coaching and mentoring ;
• High degree of discretion ;
• Planning, and organising ;
• Influencing and persuading ;
• Sound judgement ;
• Commitment to continuous learning ;
• Cultural sensitivity.

 

Office : Guinea Bissau Country Office

Location : Bissau, Guinea Bissau

Operating languages : Portugues, English & French

Employment status : Full time

Contract status : Local

Deadline for submission : 03/04/2019

 

Female applications are highly encouraged

Only shortlisted candidates will be contacted