Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Role profils :

Role purpose :

The HR Coordinator will be in charge of driving the entire recruitment process.  In liaison with the hiring managers, She/he will give guidance and support in recruitment processes and advice on staffing, costs and budgeting processes.

Dimensions of the Role :

Reporting to the HR Manager, the HR Coordinator will be responsible for provision of efficient and effective recruitment and selection services.

Accountabilities :

 Recruitment and selection (60%) :

1. Coordinate manpower planning processes for upcoming positions, including staff movement for appropriate and timely staffing;
2. Manage the end to end recruitment & selection process including background checking;
3. Reviewing of Job Descriptions and ensuring that all jobs are evaluated;
4. Management of staff contracts; Staff movement, renewals and separations;
5. Propose strategies for attracting, motivating and retaining staff;
6. Capacity building, advising and guiding managers on recruitment and selection including associated terms and conditions;
7. Promote and maintain a high standard of professional recruitment practice for all positions;
8. Supporting staff on the recruitment module of the Human Resource Information System (HRIS);
9. Ensuring that selected candidates provide and are provided with required organizational documents to support on boarding;
10. Generating monthly reports on recruitment and selection activity;
11. Ensuring that staff who have completed their probation are confirmed on time.

HR Business Partnering (25%) :

1. Providing of end-to-end customer service to my client group;
2. Awareness creation to staff on relevant policies and procedures and implications of not adhering to them;
3. Promote a work environment that demonstrates fairness, openness and equity.

Payroll Administration (10%) :

1. Ensuring that new hires submit payroll related documents on time and coordinating with payroll team;
2. Timely Provision of documents to support payroll processing including contracts, staff movements and separation letters.

Other duties (5%)

1. Other duties as assigned from time to time : 

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Relationships :

Key staff engaging directly:

Internal:

 External:

Technical expertise, skills and knowledge :

Essential :

1. A Bachelor’s degree in Human Resource or related field.
2. At least 3 years of relevant proven experience as a HR generalist
3. Membership with IHRM
4. Ability to negotiate and influence effectively at all levels of the organization
5. Strong communication skills, both verbally and in writing.

Désirable :

1. Excellent interpersonal skills with the ability to build strong relationships and networks within the organization and outside;
2. Coaching and counselling skills;
3. Ability to lead and manage change effectively;
4. Creativity and problem solving skills.

Plan International’s Values in Practice

We are open and accountable :

1. Promotes a culture of openness and transparency, including with sponsors and donors;
2. Holds self and others accountable to achieve the highest standards of integrity;

3. Consistent and fair in the treatment of people;

4. Open about mistakes and keen to learn from them.

5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact :

1. Articulates a clear purpose for staff and sets high expectations;

2. Creates a climate of continuous improvement, open to challenge and new ideas;

3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises;

4. Evidence-based and evaluates effectiveness.

We work well together :

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate;

2. Builds constructive relationships across Plan International to support our shared goals;

3. Develops trusting and ‘win-win’ relationships with funders, partners and communities;
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering  :

5. Seeks constructive outcomes, listens to others, willing to compromise when appropriate;

6. Builds constructive relationships across Plan International to support our shared goals;
7. Develops trusting and ‘win-win’ relationships with funders, partners and communities;

8. Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment :

Typical office environment with periodic support visits to Program Units offices in Kenya.

Level of contact with children

Low contact: No contact or very low frequency of interaction.

Please note that only applications and CVs written in English will be accepted.

References will be taken and background and Anti-terrorism checks will be carried out in conformity with Plan International’s child protection standards including appropriate background checks and adherence to our Global Policy on Safeguarding Children and Young People.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

Female candidates are strongly encouraged to apply.