Plan International recruits a Finance and administration Officer – Lusaka/Bangladesh

Plan International recruits a Finance and administration Officer – Lusaka/Bangladesh

Role purpose :

SaveNet  is a network organizations that is working with development agencies, private sector organizations, and government to promote financial inclusion among Zambian communities at the grassroots through Community-based financial institutions (CBFIs) popularly known as Savings Groups (SGs). SaveNet started as an idea in October 2012 among promoters of SGs in Zambia.

The overall goal of SaveNet is to promote financial inclusion of economically marginalized communities through scaling up of innovation and best practices that arise out of promoter intervention of SGs using different methodologies. SaveNet intends to achieve this through creation and nurturing of network structures at local, regional and national levels that would enable sharing and dissemination of information emanating from different players promoting various aspects and innovations of SGs.  Through its structures SaveNet will also promote the scaling up of SGs by offering technical assistance and supervising Field Agents and their networks in their areas of operations.  Other activities that SaveNet will promote include: providing structures for business incubation that include pilot-testing of financial products amongst SGs such as micro-insurance; mobile and agency banking; and data collection on tablets/mobile devices (e-recording) as innovations that will improve service delivery/reduce costs amongst SGs promoters and the private sector in rural marginalized communities. To achieve its goal on a sustainable basis, SaveNet will operate as a Social Enterprise (Company Limited by Guarantee) that seeks to grow its income streams so as to wean off from donor support and become an independent, competitive and reliable locally based partner to the government, NGO community and the private sector in scaling up financial services through various SGs based models in Zambia.

The position is responsible for timely accurate capturing of funds transfer from RUFEP and the disbursement of various payments including payroll maintenance to create a system that can track all allocation of funds

 

Dimensions of the Role :

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports .

The position reports to the Country Accountant.

 

Accountabilities :

“What” is done and “why”, but not “how”; include indicators for success

Administrative and Finance Officer is responsible for the following activities:

Administrative :

• Support and assist the National Coordinator
• Ensure accuracy of  the data reported to the National Coordinator (and overall work) ;
• Support National Coordinator in keeping and maintaining necessary project administration and documentation ;
• Participate on providing data for yearly and quarterly project implementation plans including budgetary plans ;
• Immediately inform the National Coordinator on unexpected circumstances or development of the project activities ;
• Help with other relevant priority tasks when necessary ;
• Continually work on networking and maintaining good relations among project partners, communities and relevant governmental authorities (bodies) ;
• Participate on new project proposals development, and overall development of the SaveNet in general .

Disbursement and receipt of cash resources :

1. Timely preparation of cheques based on complete and accurately coded and approved payment packages ;
2. Timely & accurate processing of online payments based on complete & approved payment packages ;
3. Preparation of journal entries to record correct financial records and processing in GL ;
4. Preparations of intercompany charges and pass to relevant offices timely ;
5. Preparation of advance reconciliations ;
6. Timely processing of SaveNet operational funds as per Cash forecasts ;
7. Entering  payments in GL and maintaining GL log register ;
8. Keep cheque books secure and maintain cheque book register .

Cash and Financial management :

1. Capture accurately the operational funds from RUFEP ;
2. Ensure that only forecasted payments are processed ;
3. Comply with the target balance requirement ;
4. Prepare cash/ cheque received for banking and ensure correct and timely deposits are made at the bank ;
5. Prepare cash requests based on a positive budget balance ;
6. Prepare weekly and monthly bank reconciliations and resolve outstanding issues ;
7. Updating all advance payments for CO staff and suppliers in the register ;
8. Reviewing CO advance retirements ;
9. Timely liquidation of CO staff and suppliers advances ;
10. Ensuring Financial reports/Audits are prepared on timely basis for the board and general membership .

 

Monitoring Budgets :

1. Ensure budget lines are reasonably funded before passing entries .

Filing of all financial records:

1. File all payment vouchers, journals and receipts sequentially and keep them secure ;
2. File all SAVENET correspondence after actioning ;
3. File staff and suppliers advance Retirements to the payment voucher ;
4. File Approved POs per location ;
5. File PO Modifications in their respective Po files .

Payroll Maintenance :

1. Maintenance of payroll data base ;
2. Processing of staff salaries by the 25 of every month ;
3. Timely remittance of statutory contributions ;
4. Performing monthly payroll reconciliations to agree monthly payroll to the General ledger entries ;
5. Maintaining various payroll reports and monthly payroll backups.

Monthly/Quarterly/Yearly processes :

1. Pass relevant monthly/ quarterly journals ;
2. Consolidate  monthly reports ;
3. Pass correctly year end journals ;
4. Help prepare and submit Year end schedules and documentation ;

1. Child Protection and Risk Management:
   1. Ensuring that only payments where supplier has signed the Child Protection policy pass for Payment ;
   2. Identify key risks within your area of operation and put in appropriate control measures to manage them.
2. Gender Roles and Specific :

1. Monitor that activities done and participant lists provided are gender balanced on quarterly basis with 50/50 participation ( participant list to incorporate column for male/female)

 

Applications should reach the undersigned not later than Monday 24th June 2019. Only shortlisted candidates will be contacted.

The Country Human Resource Manager

Plan International Zambia

Private Bag 518X

Plot 87 A Kabulonga road

Kabulonga.

 

 

Apply here