WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.

The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.    

WFP’s Global Strategic Plan 2017–2021 aligns WFP with the 2030 Sustainable Development Agenda and Goals (SDGs). It focuses on ending hunger and contributing to a revitalized global partnership to implement the Sustainable Development Goals (SDGs). Further extensive consultation with the Government and other development partners in Egypt during the second half of 2017 to allow informing and formulating the WFP Egypt Country Strategic Plan for the next 5 years until mid-2023 in line with Egypt’s development priorities, the WFP Egypt Country Office has started implementing the Country Strategic Plan (CSP). The focus of the CSP remains on support to school meals and nutrition support for Pregnant and Lactating Women as integrated part of the national social protection scheme, food assistance for assets and resilience-promotion for smallholder farmers and support to vulnerable Syrian refugees and migrants. To sustain those planned interventions, WFP will be conducting joint monitoring activities with Government representatives of key line Ministries to enforce the concepts of participation, transparency and accountability to its partners. In addition, capacity development activities will be provided to national counterparts and cooperating partners to ensure efficiency, effectiveness and sustainability and raising their capacity to conduct monitoring at the local level

Why work at WFP?

Saving & changing lives :

• Make a difference the world will notice ;
• We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

Global community :

• Build bridges that unite people across the world ;
• Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives ;
• How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels

Unlimited possibilities :

Job purpose :

To support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices.

Standard minimum qualifications :

Education : A University degree in Business Administration, management of or related field.

Language :  Good communication skill, both in Arabic and English, is desired

Experience : Five or more years of progressive work experience in Administration; experience in protocol and fleet management would be an added advantage

Key accountabilities (not all-inclusive) :

1. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources ;
2. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required ;
3. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources ;
4. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

Key accountabilities :

 Telecom Management :

5. Act as a telecom focal point for the CO. manage all Telecom accounts, Data packages, Voice, international and roaming in accordance to the Standard Operating Procedures. Update Telephone Management System on a timely manner, and ensure that personal recoveries are done on a timely manner; act as a the Focal for contacting the Vendor

Key accountabilities :

Fleet Management :

6. Assist in managing Fleet for the Country Office; supervise the CO Drivers; Assigning of drivers according to transportation plan and share with travel team ;

7. Plan and prepare maintenance schedule for vehicles and ensure timely maintenance of all the vehicles; ensure the regular renewal of insurance and registration of all office vehicles ;

8. Act as the focal point for Fuel Management System and make sure that all data are recorded in a timely manner. Extract reports for the Admin Dashboard; regularly report to HQ on fleet management expenses;

General Services :

9. Create and manage all Admin. related purchase requisitions and Micro purchase Orders and manage vendor accounts (Cleaning consumables- Couriers- Uniform – stationary supplies- Admin tools…etc) ;

10. Ensure all Admin. related commitments for goods and services are properly committed in the system and ensure proper recognition of expenses (IPSAS policy) are posted on time; Monitor all admin related PRs/POs  in the system regularly and close them on time ;

11. Register log for all incoming and outgoing mails ;

12. Archive all Admin. related documents (electronically and hard copies).

Key accountabilities :

Protocol :

13. Act as Protocol focal person; ensure timely transactions of all protocol related actions; keep liaising with key people in Govt. offices to ensure smooth transaction of all protocol related requests ;

14. Ensure timely actions on customs clearance for imported goods; maintain proper roster for clearing agents in liaising with the Procurement Unit ;

4ps core organisational capabilities :

Purpose :

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives ;
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor ;
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates ;
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People :

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities ;
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds ;
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work ;
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance :

• Encourage innovation & creative solutions : Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues ;
• Focus on getting results : Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency ;
• Make commitments and make good on commitments : Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments ;
• Be Decisive : Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership :

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor. ;
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives ;
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional capabilities :

Desired experiences for entry into the role :

• Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work ;
• Has supported in providing ad-hoc guidance to new staff members.

Terms and conditions :

This is a oe year contract and extension is subject to satisfactory performance and fund availabilty .

Deadline for submittig the online application is on the 11th of November 2019

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.