Oxfam recherche un Responsable régional de l’administration et du soutien informatique, Dakar, Sénégal
Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Job Purpose
Support transactional financial management, logistics administration, travel and itinerary, visitor support.
Key Responsibilities and Accountabilities
Finance
- Reviews payment vouchers to ensure that correct budget codes are charged and also approvals have been made with appropriate delegated authority
- Generate finance reports
- Reviews and maintains financial management and internal controls systems to maintain the financial integrity of Oxfam
- Ensures compliance with established Oxfam corporate policies as laid down in the financial policies and procedures management
Meetings and Travel
- Manage preparation and logistics surrounding Events and Meetings.
- To ensure all visitors to and from the Programme/country are supported appropriately and work permits/visas are obtained as required
- Responsible in the interim for all flight bookings for national and international travel and to make accommodation arrangements for visiting national and international staff members including other Oxfam visitors
IT
- Provide technical assistance on email, internet and all software packages and to distribute training materials available on all corporate systems
- Provide Technical Support on system and data analysis on major business processes
- To support in management information collection/dissemination
General office maintenance
- Manage the office equipment including fax/telephone, copiers and binders and to ensure these are in working order and resolving these or obtaining specialist servicemen to do this
Stock control, asset management and procurement
- Oversee the use of office stores and monitor monthly consumption
- Requisition of stationery and office supplies.
- Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
- Keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents
- Manage procurement of items based on authorised requisitions, in line with Oxfam procedures and donor requirements
- Ensuring that all assets are assigned asset numbers and that the asset register is kept up to date
Technical Skills, Experience & Knowledge
- Experienced working in a multi-cultural environment.
- Knowledge and experience of procurement systems
- Knowledge and experience of elementary accountancy
- High level of competence in development and maintenance of office and equipment and computerised systems.
- Effective liaison experience with external organisations.
- Initiative to take on responsibility and work with minimal supervision.
- An ability to work to deadlines.
- Effective communication skills, fluency for French and English.
- Sensitivity to gender and diversity issues in work practices.
- Good interpersonal skills and ability to work as member of a team.
- Organisational awareness and understanding of the significance of information technology for management decisions
Education:
- Master’s degree or equivalent in business administration, accounting, finance or related field or equivalent relevant work experience.
Key Attributes:
- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
- Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
- Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
- Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
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How to apply
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile here: recruitment@oxfaminternational.org
Deadline to apply: November 29th, 2022 @ 5pm GMT