ONU recruits a Purchasing manager- Somalia
Organizational framework:
This position is located in the Office of the Procurement Section of the United Nations Support Office in Somalia ( UNSOS) and is based in Nairobi, Kenya.
Under the overall supervision of the Chief Procurement Officer, the Procurement Officer will be responsible but not limited to the procurement related activities within UNSOS/UNSOM.
Responsibilities :
Within the delegated authority of the Chief, Supply Chain Management Service and under the direct overall supervision of the Chief Procurement Officer, the Procurement Officer will be responsible for the following duties:
- Plans, develops and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions ;
- Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle ;
- Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations ;
- Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects; as well as time frames for processing requests in accordance with the procurement manual ;
- Establishes and maintains work program and schedule for ongoing contracts and newly-planned ones ;
- Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official ;
- Conducts market research to keep abreast of market developments ; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services ;
- Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program ;
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations ;
- Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc. ;
- Provides guidance to, and may supervise new/junior staff.
skills :
Professionalism : Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques, practices and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Strong analytical skills and knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Excellent negotiating skills in resolving conflict and ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems and/or sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication : Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Accountability : Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Formation : Advanced university degree (Master’s degree or equivalent) in business or public administration, commerce, engineering, law or a related field. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience : A minimum of five (5) years of progressively responsible experience in procurement, contract management, administration or related area. Experience with large scale and complex procurement operations is desirable. Procurement experience in field missions offices is desirable. One (1) year experience supervising a procurement team is also desired. Experience working with Enterprise Resource Planning (ERP) systems in the area of purchasing and/or supply chain is an asset.
Languages : English and French are the working Languages of the United Nations Secretariat. For this position, fluency in oral and written English is required; knowledge of the other is desirable. Working knowledge of other UN official languages is an advantage.
Evaluation method :
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice :
This job opening is advertised to fill a temporarily vacant position during the absence of the regular incumbent for a period of six months or longer. The regular incumbent is entitled to return to this position at the expiry of the temporary vacant period. If the regular incumbent exercises the right to return, the appointment or temporary assignment or promotion of the candidate selected for this job opening will not be renewed or extended. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment. Extension of the appointment is also subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Notes : A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) . Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified .
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
Charter of the United Nations :
Under Article 101, paragraph 3, of the United Nations Charter, the paramount consideration in the recruitment of staff must be the need to provide the Organization with the services of persons of the highest standard of work and competence. and integrity. Nominations will not be made for persons who have committed violations of international human rights law, violations of international humanitarian law, acts of sexual exploitation, abuse or harassment, or for which there are plausible reasons to believe that they were involved in the commission of such acts. The term “sexual exploitation” refers to the abuse or attempt to abuse a state of vulnerability, unequal power relations or relationships of trust for sexual purposes, including but not limited to to obtain a pecuniary, social or political advantage. “Sexual harm” means any physical injury of a sexual nature committed by force, under duress or in favor of an unequal relationship, or the threat of such an attack. Sexual harassment is defined as any inappropriate conduct of a sexual nature that is reasonably clean or offensive or humiliating, when it impedes the proper functioning of the service, is presented as a condition of employment or creates a climate of workplace intimidation, hostility or vexation, and where such conduct is serious enough to justify the dismissal of its author. Nominations of persons who have committed offenses other than minor traffic offenses will not be considered.
Due regard will be given to the importance of recruiting on as wide a geographical basis as possible. No restrictions shall be imposed by the Organization on the equal access of men and women to all functions in its principal and subsidiary organs. The Secretariat of the United Nations is a non-smoking area.
Candidates are urged to scrupulously follow all instructions available on the Inspira Online Recruitment Platform. For more detailed information, they can consult the instruction manual for the candidate, by clicking on the “Manuals” hyperlink on the upper right side of the home page of their Inspira account.
Applications will be subject to prior assessment and examination on the basis of the information submitted in accordance with the evaluation criteria of the vacancy notice and the applicable domestic laws of the United Nations, including the United Nations Charter, General Assembly resolutions, the Staff Regulations and Rules, administrative texts and directives. Applicants must provide complete and accurate information in accordance with the instructions provided on the Inspira platform. Once submitted, no changes, deletions, revisions, additions or changes will be made. Candidates receiving special attention will be checked to ensure the accuracy of the information provided in their application.
Vacancy announcements posted on the Career Portal are removed at 11:59 pm (New York time) on the closing date for applications.
No fees :
THE UN does not receive fees at any stage of recruitment (filing or processing applications, interviews, training, etc.) and does not request bank information.