Nomination temporaire d’un responsable des approvisionnements, NOA, Bujumbura (Burundi), 6 mois (ouvert aux ressortissants du Burundi uniquement)

Purpose of the assignment : 

With the imported cases of Ebola virus disease in Goma in the Democratic Republic of Congo (DRC), and recent cases in Uganda the response the Ebola outbreak has been drastically scaled-up and significant efforts are being made into preparedness. Â

On 17 July, the crisis was declared a Public Health Emergency of International Concern by the World Health Organization, which is expected to have significant implications for the response. 

UNICEF Executive Director has, activated the Level 3 Emergency in DRC and Level 2 CEAP for Uganda, South Sudan, Burundi and Rwanda to enable UNICEF to rapidly scale-up preparedness and response for this major emergency.

With this regard, Burundi CO is highly committed in the preparedness activities in the country as a key stakeholder of the response plan while unfortunately our Supply Officer is on stretch assignment in TUNISIA for two months. She should be quickly joining her deployment duty station in TUNIS.

Considering the key role of the function in the CO’s structure at this time, Burundi CO seeks a qualified candidate to support the team during 6 months with Supply & Procurement Operations.

 

Key end-results :

1. Rapid and relevant responses and assistance provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money ;
2. Integrity, standards and accountability monitored, administered and maintained by implementing sound, accurate supply/logistics management systems, procedures, documentation and accurate reporting ;
3. Professional assistance and training provided for capacity-building to enhance efficient, effective and timely delivery of supplies ;
4. Effective procurement conducted to attain lowest cost without sacrificing quality ;
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/logistics with internal and external counterparts developed and maintained through better coordination, communication and networking.

 

Key function, accountabilities and related duties/tasks :

1. Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money :

• Support logistics/supply planning through coordination with Operations/Programme Sections.  Provides technical support in preparation of appropriate documents, and input on specifications and supply and logistics arrangements, facilitating cost-effective efficient procurement, clearance, storage and distribution of supplies and equipment to project sites, in support of the country Programme implementation ;
• Assist in the Country Programme strategy planning review to recommend on supply requirements and to provide support in the preparation of Plan of Operations and Plans of Action. Assist in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

2. Implement sound, accurate supply/logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability :

• Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures.  Advise the country office on policies and procedures impacting on offshore and local procurement and delivery.  Maintain link with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies ;
• Act as secretary and adviser to the CRC.  Establish and maintain a system of contact with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol ;
• Supervise the staff in preparation of appropriate documentation: cash and supply requisitions, purchase orders, CRC submissions etc ;
• Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, Programme analysis, annual reports, appeals, etc ;
• Help to develop and communicate accurate inventory tracking, inventory aging and incoming supplies information.

3. Support UNICEF as well as Government capacity-building to enhance efficient, effective and timely supply delivery :

• Plan, design and conduct training for UNICEF’s staff/consultants and counterparts in supply management, customs clearance, distribution and inventory of supplies and equipment to improve supply delivery ;
• Assists in the identification of training needs and plan training activities in supply administration for UNICEF’s staff/consultants and counterparts, to improve supply delivery.

4. Conduct and monitor effective procurement, local, regional and/or offshore, with a goal to attain lowest cost without sacrificing quality as applicable :

• Undertake field visits to project sites and monitor inventory and supply inputs. Proposes corrective actions to improve logistical procedures ;
• Conduct local procurement through issuance of tenders, bid adjudication and contract management   Identify and recommend potential local suppliers.  Maintain data on and evaluate local supply sources’ overall performance, (competitive pricing, product quality and timely delivery).  Assess supply operations and control mechanisms and propose appropriate actions ;
• Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s) ;
• Communicate and report quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership :

• Coordinate with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme ;
• Provide advice to the Country Office and Government on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities ;
• Team with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment ;
• Maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply and logistics activities, including distribution, and monitoring supply inputs and inventory.

 

Qualification and competencies :

Education : 

• University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting ;
• Educational qualification in relevant areas (transport or logistics operations/management, supply change management, etc.)

Work Experience :

• One year of relevant professional work experience :
• Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.

Language Proficiency : Fluency in French and Working knowledge of English

 

Competency Profile :

Core Values (Required) :

• Commitment ;
• Diversity and Inclusion ;
• Integrity.

Core Competencies (Required) :

• Communication [I] ;
• Drive for Result  [I] ;;
• Working With People [I].

Functional Competencies (Required) :

• Applying Technical Expertise [I] ;
• Following Instructions and Procedures [II] ;
• Planning and Organizing [II].

Technical Knowledge  :

a) Specific Technical Knowledge Required 

• Specialized, standard technical knowledge (product knowledge, market research/analysis) required for essential Supply Management/Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc.) ;
• Knowledge of relevant Information Technology software

b)  Common Technical Knowledge Required :

• Knowledge of managing inventory, transport, and diverse logistics operations (e.g., Programme supply & logistics) in the international environment ;
• Knowledge of supply/contracting/logistics policies, goals, strategies, and approaches ;
• Knowledge of public procurement principles and processes ;
• Knowledge of procurement process from procurement planning, to execution to contract management and administration, including procurement methods and tools of good procurement practice ;
• Knowledge of establishing strategic, long term and sustainable procurement arrangements ;
• Knowledge of general principles and processes involved in risk management in procurement, including risk analysis and evaluation techniques ;
• Knowledge of financial and legal implications in procurement process ;
• Gender equality and diversity awareness.