Les Nations Unies recrutent Receiving and inspection officer, Bamako
| Posting Title: | RECEIVING AND INSPECTION OFFICER, P3 |
| Job Code Title: | RECEIVING AND INSPECTION OFFICER |
| Department/Office: | United Nations Multidimensional Integrated Stabilization Mission in Mali |
| Duty Station: | BAMAKO |
| Posting Period: | 01 November 2017 – 15 November 2017 |
| Job Opening Number: | 17-Logistics and Supply Chain-MINUSMA-88135-F-Bamako (M) |
| Staffing Exercise | N/A |
Special Notice
This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Org. Setting and Reporting
This position is located in the Central Warehouse Section, Supply Chain Management Pillar, of the Mission Support Department of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), Bamako. The Receiving and Inspection Officer coordinates all the Receiving and Inspections activities for the mission. The Receiving and Inspection Officer shall report to the Chief Central Warehouse.
Responsibilities
•Organizes the initial training of the Receiving and Inspection Staff on the United Nations rules and regulations focusing on the Receiving and Inspection workflow, tasks and responsibilities.
•Coordinates and monitors day-to-day activities of the Receiving and Inspection Unit team leaders.
•Distributes the workload among the Receiving and Inspection team, prepares work schedules and time frames for the completion of tasks ensuring that all deadlines are met.
•Certifies acceptance/rejection status on Receiving and Inspection reports or discrepancy reports concerning equipment transferred to the mission from other DPKO missions or availed of through vendors/contractors under local and international contracts.
•Monitors data updated in the UMOJA Inventory Management System and the manual and electronic Receiving and Inspection registers.
•Performs quality control monitoring on physical inspections conducted by the Receiving and Inspection staff.
•Prepares as required, summary reports for review by senior management and Logistics Services Division (LSD).
•Submits justified and documented staffing plans taking into consideration all logistical and financial variables involved.
•Submits proposals for software and logistics training courses and monitors the overall professional competence of the Receiving and Inspection staff in the accomplishment of administrative tasks.
•Drafts revisions of Receiving and Inspection Standard Operating Procedures and workflows.
•Liaises with Inventory Fund Center Managers, Central Acquisition Section and the Procurement Section at the mission and UNHQ regarding Receiving and Inspection activities concerning equipment received;
•Draft correspondences, as required, for transmission to missions/LSD.
•Performs other duties, as assigned.
Competencies
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Advanced university degree (Masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related fields. A first-level university degree in combination with 2 years qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of relevant progressively responsible experience in property management, receiving and inspection, or other inventory management or logistics related field is required. Experience in support services, logistics and supply chain management is desirable. Experience in UN peacekeeping or field mission operation is also desirable
Languages
English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an informal interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.