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L’UNOPS  recrute un Assistant principal chargé des achats, Lusaka, Zambie

L’UNOPS  recrute un Assistant principal chargé des achats, Lusaka, Zambie

Publié : 

Categories : Avis de recrutement

Domaines : Achat - Transport - LogistiqueAdministration - Ressources humaines - PlanificationEconomie - Statistique - DémographieMarketing - Vente - Distribution - Commerce international... Afficher plus

Regions : Zambie

L’UNOPS  recrute un Assistant principal chargé des achats, Lusaka, Zambie

Background Information – Job-specific

Background Information – Kenya Multi Country Office (KEMC)

Located in Nairobi, Kenya, the Kenya Multi Country Office manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMC sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.

Background Information – Job-specific

The Zambia Water Resources Development Project’s (WRDP) Project Development Objective (PDO) supported the implementation of an integrated framework for the development and management of water resources in Zambia. The project, financed by the World Bank (USD 50 M), became effective on December 24, 2013 and closed on November 30, 2018. The project consisted of three main components: A) water resources management; B) water resources development; and C) institutional support. The project was implemented by the Zambian Ministry of Water Development, Sanitation and Environmental Protection (MWDSEP).

Despite the efforts of both the Government Republic of Zambia (GRZ) and the World Bank; for an array of reasons, WRDP was closed in 2018, with non-compliance issues in regards to social and environmental safeguards, and dam safety issues unresolved. Since its closure, the World Bank and GRZ have worked together to address these outstanding issues. In March of 2020, UNOPS was engaged in ISDP Phase 1 to provide services including: planning (support of surveillance and emergency preparedness) for 10 dams and design, updating of environmental and social safeguards instruments to comply with World Bank social and environmental policies for 10 dams and tendering of the works for 10 dams. The agreement for IDSP Phase 1 is scheduled to end on 31 January 2023

The goal of the project in Phase 2 is to protect local communities in the impacted area of 10 dams across Zambia and to comply with environmental and social safeguards in accordance with GZB and World Bank policies. There are imminent risks posed by the 10 dams in their current state, and the objectives are both short-term (mitigate identified risks to the local communities and their livelihoods) and long-term (implement infrastructure works to remediate the dams to make them safe).

Due to the urgency in implementing the solutions, it has been agreed to split Phase 2 into two overlapping sequential stages that allows to implement the solution for seven (7) dams (Ngolongozya, Makaba, Ndondi, Nachibanga, Kawiko, Nabowa and Kanyika) while working in parallel to finalize the Detailed Design and procurement award for the remaining three (3) dams (Chibalashi, Katembula and Chikowa).

Functional Responsibilities

Under the direct supervision of the Procurement Officer, and in accordance with UNOPS policies, procedures and practices, the Procurement Senior Assistant is responsible for performing the following duties:

  • Assist the Procurement Officer with managing the logistics component of the supply chain, liaising with and/or coordinating with the client and freight forwarders and transport companies to help facilitate smooth delivery of goods and services;
  • Support the issuing of import permit and custom duty exemption documents to the custom clearing agent;
  • Assist with preparing delivery notes and any other documents needed for certification purposes;
  • Maintain logistics related documents and files;
  • Maintain specific database of work flows and keep all working files and records up to date;
  • Assist with drafting letters related to logistics and supply chain management for dispatch to clients;
  • Prepare goods and services requisitions in order for procurement personnel to initiate procurement processes and issue purchase order in the system;
  • Prepare necessary documents to initiate payment processes to suppliers;
  • Assist the procurement unit with operational tasks such as delivery & receipt of goods, materials etc;
  • Assist with arranging transportation of equipment & materials to the designated location, including loading and unloading and ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance, etc.
  • Implement and maintain sound asset management and inventory control system in accordance with UNOPS’ Asset Management policy;
  • Liaise with the Regional Office and/or HQ on logistics issues, when required;

Education/Experience/Language requirements

Education:

  • Completion of Secondary education is required.
  • A professional diploma or Bachelor’s Degree in Business Administration, Commerce, Economics, Procurement, Logistics or equivalent disciplines from an accredited university is desirable and will be accepted in lieu of the respective years of experience.

Experience:

  • A minimum of 5 years of experience in logistics and/or procurement is required.
  • Basic knowledge of international Logistics and Supply systems would be a significant asset.
  • Knowledge of UN rules and regulations, particularly UNOPS procurement procedures is considered an added advantage.

Language Requirements:

  • Fluency in English is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

 

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Contract type, level and duration

  1. Contract type: Local Individual Contractor Agreement (LICA)
  2. Contract level: ICS5 (LICA 5)
  3. Contract duration :‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Background Information – Kenya

Background Information – Kenya Multi Country Office (KEMC)

Located in Nairobi, Kenya, the Kenya Multi Country Office (KEMC) manages a growing portfolio of engagements, including associated strategic and operational risks. The KEMC sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa. This includes primarily transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania and several island states.

 

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