L’UNHCR recrute un(e) assistant(e) administratif(ve), Farchana, Tchad

Job Title : Admin Assistant

Job Specialization :

Grade : G4

Location : Farchana, Chad

Family/Non-Family : Non-Family

Job Code : 000007

Location Type : Field Office

Hardship Level : E (mosthardship) High Risk : ☐

Alternative Place of Assignment (if applicable) : Alternative Location:

Department : Chad, Farchana

Position Number : 10034632 Position Type: Standard

Occupational Safety and Health Considerations :

To view occupational safety and health considerations for this duty station, please visit this link : https://wwwnc.cdc.gov/travel

Job Specific Occupational Safety and Health Considerations (if applicable) :

Nature of the Position :

The Administrative Assistant will receive technical guidance and support from the Finance Officer at Sub Office of Gore, provide routine administrative assistance to the Field Office of Moissala and report directly to the Head of the Field Office. The incumbent will manage the available Guest House for staff accommodation and the fleet of vehicles. In so doing s/he will supervise and coordinate the activities of the Drivers and cleaning service providers. Regarding the functional structure of the office, s/he will oversee minor logistic activities in liaison with the supply unit at the Sub Office of Gore. The incumbent should have a strong experience in provision of Administrative support to a large organisation in a humanitarian context. Possession of UNHCR field experience, including emergency situations and working in a remote area, coupled with a good knowledge in basic administrative, financial and supply procedures and processes is an added advantage. Moreover, the candidate should be client service oriented in daily contacts with staff, her/his colleagues in other field offices within the SO-Office and external stakeholders and demonstrate a good inter-personal skill.

Living and Working Conditions :

Finding good accommodations in Farchana remains a challenge. Therefore, UNHCR mange guest houses to provide and facilitate accommodation to UNHCR staff.

Farchana is a non-family duty station with very limited facilities in terms of medical assistance, availability of commodities, leisure and transport.

All communications within the office and with external partners such as Government and humanitarian agencies are conducted in French. Fluent French (both written and spoken) is essential for this position. However, working knowledge of English, especially written, is also required as more and more reports, internal as well as external, are requested in English.

There are no banking facilities in Farchana. The nearest bank facility is in Abéché where ATMs are also operational.

 

Security Considerations :

While security in Farchana is, at present, stable, due to criminality staff are discouraged from walking in the streets, staying out late at night and visiting public places alone. Physical integrity of UNHCR staff. UNHCR staff are always reminded the need to strictly respect all norms of security.

 

Additional Factors  :

Given the considerable and diverse workload, it is important that the applicant be motivated, hard-working, organized and fluent in French (written and spoken). Working knowledge in English, especially written, is also required as more and more reports, internal as well as external, are requested in English.

Operation Scope :

Operation Budget: 5 – 20 mil Operation Workforce: 11 – 25

Position Scope :

Workforce to Supervise :

Type of Persons of Concern :

  • ☑ Refugees ☐ Internally Displaced Persons ☐ Returned Refugees ;
  • ☐ Asylum Seekers ☐ Stateless ☐ Returned IDP’s ;
  • ☐ Others of Concern ☐ N/A.

Number of Persons of Concern : 50,001 – 300,000

Additional Languages

  • English Desirable ;
  • French Mandatory.

 

Language Comments :

Additional Relevant Skills :

  • MG-Client Relationship Management Mandatory ;
  • IT-Computer Literacy Desirable ;
  • FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) Desirable ;
  • UN-UN/UNHCR Administrative Rules, Regulations and Procedures Desirable ;
  • FI-Application of Financial Rules, Regulations and Procedures Desirable.

Additional Relevant Certificates :

  • Finance Desirable ;
  • Office Management Desirable ;
  • Human Resources Desirable ;
  • Administration Desirable.

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