L’OMS recrute Assistant financier, Windhoek, Namibie
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
Under the general supervision and guidance of the Operations Officer, the incumbent performs the following functions: Input/update workplans including planned costs in GSM; Initiate setting up of HR plans, identify and include positions in HR plans, update position parameters and submit for approval; Initiate mapping of positions to task and awards; Complete Award Activation, Distribution and Amendment requests; Raise or revise workplan funding requests; Develop/revise award budgets; Monitor expenditures against award budgets, project funding, award distributions and PB allocations; Identify and process necessary revisions to expenditures, award budgets and project funding; Monitor and review staff costs in occupied and vacant positions; Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45); Perform budget analysis and produce budget and award reports; Contribute to the reporting on performance assessment.Perform other tasks assigned
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance
Desirable: Diploma or university degree in accounting or finance and an accounting or finance qualification will be an advantage.
Experience
Essential: Minimum 10 years of working experience with 3 to 5 years of responsible work in finance, budgeting and/or accounting activities.
Desirable: Relevant experience within UN or other international or multinational organizations will be an advantage.
Skills
Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable:
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NAD 442,709 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
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- The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (
https://www.who.int/careers/diversity-equity-and-inclusion
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- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to
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- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Background and Justification
Purpose of the Position
Within the Country Management Support Unit (CSU), to provide direct administrative finance support and services transactions in GSM to both managers and staff members to perform GSM transactions in accordance with WHO rules, regulations and policies.
Job Description
Objectives of the Programme and the immediate Strategic Objectives
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
Organizational context
The Finance Assistant supports work of the WCO in the GSM environment. Although some offline duties will still be performed, the key roles of the Finance Assistant will be to implement key GSM processes to support the achievement of the objectives of the WCO. The finance assistant will work under the supervision of the Operations Assistant. Work will entail regular interaction with the technical programs, the Global Service Center (GSC), HQ, other regions as well as WHO partners and suppliers of goods and services.
Summary of Assigned Duties
Under the general supervision and guidance of the Operations Officer, the incumbent performs the following functions:
1. Input/update workplans including planned costs in GSM;
2. Initiate setting up of HR plans, identify and include positions in HR plans, update position parameters and submit for approval;
3. Initiate mapping of positions to task and awards;
4. Complete Award Activation, Distribution and Amendment requests;
5. Raise or revise workplan funding requests;
6. Develop/revise award budgets;
7. Monitor expenditures against award budgets, project funding, award distributions and PB allocations;
8. Identify and process necessary revisions to expenditures, award budgets and project funding;
9. Monitor and review staff costs in occupied and vacant positions;
10. Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45);
11. Perform budget analysis and produce budget and award reports;
12. Contribute to the reporting on performance assessment.
Achievement Activities Include: Timely and high-quality output and results to support the achievement of the objectives of the unit, and enable effective program implementation in the region.
Competencies:
1. Communicating in a credible and effective way
2. Producing results
3. Fostering integration and teamwork
4. Respecting and promoting individual and cultural differences
5. Ensuring the effective use of resources
Functional Knowledge and Skills:
Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.
Educational Qualifications
Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
Desirable: Diploma or higher education in accounting or finance and an accounting or finance qualification will be an advantage.
Experience
Essential: Minimum 10 years of working experience with 3 to 5 years of responsible work in finance, Budgeting and/or accounting activities.
Desirable: Experience within UN or other international or multinational organizations will be an advantage.
Languages
Essential: Expert knowledge of English
Other Considerations
Computer literacy and ability to effectively use a variety of software. Proficiency in Microsoft Excel is essential as well as experience operating the relevant WHO Global Management System (GSM) modules.