Les Volontaires des Nations Unies (VNU) recherchent un responsable des ressources humaines du programme VNU – Tchad
Preamble :
The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.
In most cultures, volunteerism is deeply embedded in long-established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.
In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.
Task description :
Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Resources Management Officer (RMO), with the technical oversight of the Regional Human Resources Officer (RHRO) and in close collaboration with the Department of Human Resources Management (HRM) at Headquarters (HQs), the Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating the Human Resources (HR) functions of the IOM Country Office (CO) in Chad.
The UNV will :
- Review and monitor the Human Resources Management function in the Mission in accordance with the Organization’s policies, procedures and practices. Interpret and apply IOM’s Human Resources policies, rules and regulations, as well as standards and techniques considering the Mission’s activities ;
- Provide verbal and written explanations to staff and managers on HR matters ;
- Undertake all human resources administrative transactions, including preparation of personnel actions, updating the HR module of the ERP system (SAP), and processing of contracts for national staff; Monitor and ensure effective administration of the Organizational Management module ;
- Prepare the monthly payroll for national staff both in RO and CO and perform related administrative actions ;
- Ensure the accurate maintenance of personnel files and attendance records of national staff and in line with organizational standards ;
- Track contractual situations and administration of entitlements of local staff (including, inter alia, health insurance and Compensation Plan (CP) inclusion, step increases, family allowances, etc.) as well as requests for promotions, recruitment, separation, etc. and take necessary actions ;
- Identify staffing issues and update project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements. In consultation with line managers, monitor and evaluate staffing needs and facilitate effective workforce planning ;
- Support line managers in the recruitment processes for locally recruited personnel. As required, assist with the recruitment of international personnel ;
- Monitor compliance with the Staff Evaluation System (SES) within the Country Office and encourage timely completion of the performance management process in line with organizational deadlines. Provide information to all staff in the country office on business-related issues; As required, facilitate performance management discussions between staff and supervisors ;
- Discuss audit recommendations on HR matters and, in coordination with the RHRO, implement them upon instruction within the HR function ;
- Deliver induction and other forms of trainings to staff in Senegal ;
- Participate in providing guidance/support and respond to administrative queries ;
- Perform such other duties as may be assigned .
Qualifications/Requirements :
Required Degree Level : Bachelor degree or equivalent
Education – Additional Comments :
Bachelor’s degree in Business Administration, Human Resource Management or Social sciences
Required experience : 24 months
Experience Remark :
- Experience in Administration and Human Resources Management; Familiarity with UN common system or similar systems an asset ;
- Knowledge of staff rules and regulations, staff entitlements and benefits, recruitment and selection practices and training programmes ;
- Ability to prepare clear and concise reports, and effectively coordinate human resources and administrative activities ;
- International HR experience in humanitarian settings is an added advantage ;
- Excellent oral and written skills ; excellent drafting, formulation, reporting skills; Accuracy and professionalism in document production and editing ;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel ; Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines ;
Language Skills :
- French (Mandatory) , Level – Fluent ;
- AND – English (Mandatory) , Level – Fluent .
Area of Expertise :
- Human resources management and development Mandatory ;
- Administration and administrative assistance Mandatory .
Area of Expertise Requirement :
Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Excellent oral and written skills; excellent drafting, formulation, reporting skills; Accuracy and professionalism in document production and editing;
Need Driving Licence :
- Yes .
Competencies & Values :
- Accountability ;
- Adaptability and Flexibility ;
- Client Orientation
- Commitment to Continuous Learning ;
- Communication ;
- Ethics and Values ;
- Integrity ;
- Planning and Organizing ;
- Professionalism Respect for Diversity ;
- Working in Teams .