Le PNUD recrute un Assistant Ressources Humaines, Accra, Ghana

Publié : 4 janvier 2023

Domaines : Administration - Ressources humaines - Planification

Regions : Ghana

Le PNUD recrute un Assistant Ressources Humaines, Accra, Ghana

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

As the United Nations lead agency on international development, the United Nations Development Programme (UNDP) in Ghana is working across the 16 regions of the Country. within the framework of the Government-UN Sustainable Development Partnership (UNSDP), which responds to Ghana’s development priorities and Sustainable Development Goals (SDGs) for People, Prosperity, Planet, Peace and Partnerships by 2030.

UNDP contributes to the achievement of Ghana’s Coordinated Programme of Economic and Social Development Policies (2017-2024) and the Ghana Beyond Aid Charter towards Ghana@100 (2057). UNDP in Ghana focuses its development interventions on three main programme areas, and these are Governance and Peace Building, Environment and Climate Action, and Inclusive Development.

An agile UNDP in Ghana that is working and co-creating with partners and communities to accelerate sustainable development seeks to engage the services of a HR Assistant.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1.) Ensures implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

2.) Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB).
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

3.) Ensures proper staff performance management and career development focusing on achievement of the following results:

Provision of background information to CRG.
Provision of background information for drafting Whole Office Learning plan and individual learning plans.

4.) Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

5.) Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.

Competencies

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

*Thematic Area*	*Name*	*Definition*
Business Development	Knowledge Generation	Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
HR – Recruitment	Recruitment design and management	Knowledge of, ability to design and manage end to end recruitment processes
HR – People strategy and planning	Human resources strategic planning	Ability to develop integrated HR strategies, governance structures, policies and procedures
Business Management	Working with Evidence and Data	Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through the appropriate channels
Business Management	Results-based Management	Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Required Skills and Experience

Education:

Secondary Education with specialized certification in HR.
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

5 years of relevant HR and/or administrative experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Experience in handling of web-based management systems.
Fluency in the UN and national language of the duty station.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Required Skills

Skills

Experience in the usage of computers and office software packages (MS Word, Excel, etc).

Postuler

Le PNUD recrute un Assistant Ressources Humaines, Accra, Ghana

Le PNUD recrute un Assistant Ressources Humaines, Accra, Ghana

Background

Duties and Responsibilities

Competencies

Required Skills and Experience

Disclaimer

Required Skills

Skills

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