Le PNUD recherche un Responsable du suivi et de l’évaluation, Addis-Abeba, Éthiopie
Job Purpose and Organizational Context
The Ethiopian National Dialogue Commission (ENDC) was officially established through Proclamation (No. 1265/2021) that was passed by the House of People’s Representatives in February 2022. The Commission is established to independently lead, coordinate and broker efforts aimed towards an inclusive and participatory national dialogue. Eleven Commissioners were nominated through an open process to lead the process for 3 years.
Since its official establishment, the ENDC, through its commissioners and Secretariate has been engaged in preparatory activities needed to discharge its mandate by accomplishing the above-mentioned tasks. The major ones include the establishment of its Secretariat – a critical entity that would provide the much- needed operational and logistical support to the work of the Commission; developing the dialogue model/method, conducting different level preliminary consultations with representatives of various segments of the society (Women, Youth, CSOs, Political Parties, etc), clarify on issues and solicit support and cooperation to launch the much needed genuine and inclusive national dialogue; and the deployment of experts to conduct the national dialogue and other operational activities.
To discharge its mandate, the ENDC requires significant technical and financial support. The Government of Ethiopia (GoE) requested UNDP to provide support as well as undertake resource mobilization and fund management services to the ENDC. A response to the GoE request was then sealed through the Support to an Inclusive and Effective National Dialogue Process in Ethiopia Project. UNDP’s support to the ENDC has been technical and financial. Major one being the establishment of the project Trust Fund to facilitate the fund mobilization and management activities on behalf of ENDC. Development partners have started to provide financial contribution through the trust fund that is established by UNDP. The day-to-day programme management, monitoring and evaluation activities are also increasing given the extent of the work that is coming along with the fund.
UNDP Ethiopia CO is looking for a qualified Monitoring and Evaluation(M&E) Officer to ensure effective implementation of the monitoring, evaluation, and reporting activities of the dialogue project in line with the overall principles of Results Based Management (RBM), agreed requirements of donors and UNDP internal M&E procedures. Based on the project outcomes and outputs, he/she will support and will coordinate with the technical staff and Project Officer based in ENDC to ensure the smooth and coordinated implementation of the project through coordinated planning of activities, follow-up of implementation and timely reporting to donors and UNDP. The incumbent will be embedded within the Democratic Governance and Peacebuilding Unit of UNDP Ethiopia and will be accountable to the Head of the Unit.
Scope of Work
The M&E Officer is expected to closely work with the team working on the Support to National Dialogue Project within UNDP as well as with relevant team members at ENDC. He/she is expected to ensure the provision of high-quality support for the overall M&E activities up to quality reporting to the management of UNDP and Donors. He/She will also advise UNDP team to support ENDC in establishing credible data by applying result-based management principles and guidelines.
The monitoring and evaluation elements of this project will cover the entire 3 years project period to ensure a continuous stream of evidence and lessons to further improve the project. For this, the M&E officer with the support from the project team shall develop monitoring and evaluation frameworks and carry out regular monitoring of the project accordingly. He/She will also ensure regular and comprehensive documentation of all emerging and critical issues/risks and lessons learnt from the project. He/She will apply rigorous RBM principles and M&E methodologies and analytical approaches to acquire details of the information required against the project baseline, agreed targets and indicators in the Project Document.
Duties and Responsibilities
Ensure effective and timely reporting of project activities and results following RBM standards:
- Prepare detailed monitoring and evaluation plans/frameworks that include monitoring checklists and schedules based on the project results framework and M&E plan,
- Oversee the implementation of project monitoring plans to ensure that data collection feeds into project indicative targets as contained in the project resources and results framework,
- Conduct regular monthly, quarterly, and semi-annual project progress review and produce report with recommendations on measures, if any, needed to be taken to ensure more effective implementation of the project,
- Prepare, compile, and consolidate monitoring and evaluation data to feed the reports, as required by the project,
- Ensure submission of project reports on time following RBM and donor standards.
- Monitor and oversee the processes of the national dialogue on a regular basis,
- Produce, monthly, quarterly, and annual progress reports of the national dialogue processes by collecting and analysing different data against milestones agreed at the outset of the dialogue processes at all levels,
- Report quarterly, and annual progresses on the dialogue processes at local, regional, and national level to review the progresses and challenges of the project,
- Provide technical feedback to the Project Technical Team and recommend further improvement based on the progresses, challenges and lessons extracted from project implementation processes
Ensure monitoring and tracking of results:
- As part of indicator-based reporting collect and review secondary data,
- Track activity implementation through Quantum Project Module to monitor resources disbursed for achieving target results,
- Conduct a M&E readiness assessment including stakeholders’ capacity to participate and report appropriately using M&E agreed indicators in the project result framework and advice project staff and ENDC staff on the identified aspects,
- Identify and respond to external factors that may affect project through issues and risk log,
- Provide technical support to ensure that external evaluation is conducted smoothly and effectively in line with the project result framework and standards of UNDP,
- Organize and support project review, technical meetings by assisting the project team and other stakeholders to prepare schedules, talking points and minutes/proceedings,
- Follow up on the implementation of recommendations and action points forwarded to improve the implementation of project performances.
Partners’ support and coordination:
- Ensure and maintain linkages, coherence, and synergies among activities under the different components of the project outcomes and outputs,
- Ensure coordination with ENDC and other members of the project team to ensure implementation of M&E plan, data aggregation and coherence in monitoring plans,
- Works in close collaboration with the ENDC team and Secretariat to ensure data related to the dialogue process are collected and shared on timely basis,
- Provide capacity building training on M&E and related areas when the need arises.
Knowledge Management, Communication and Outreach:
- As a member of the Project Technical Committee, participate in regular project coordination meetings with ENDC ensuring good planning, and consistent follow up on intended results,
- Actively codify, share, and disseminate knowledge products, including best practices and lessons learned, accumulated through the project implementation,
- Support in the regular development of short notes/one pager as extracted from the project reports to donors,
- Ensure the compilation and documentation relevant project documents (supporting documents/Means of Verification), including mission reports from the project regular M&E activities,
- Work with the project team, knowledge management and communication staff to ensure the publication and dissemination of project publications.
Other responsibilities
- Carry out other responsibilities as assigned by the Supervisor.
Institutional Arrangement
The M&E Officer will be directly accountable to UNDP Team Leader-Democratic Governance and Peacebuilding Unit.
Competencies
- Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have a lasting impact
- Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
- Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
- Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
- Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
- Engage and Partner: LEVEL 3: Political savvy, navigate the complex landscape, champion inter-agency collaboration
- Enable Diversity and Inclusion: LEVEL 3: Appreciate the benefits of a diverse workforce and champion inclusivity
Cross-Functional & Technical competencies
Results-based Management – Business Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Project Management – Business Management: Ability to plan, organize, prioritize, and control resources, procedures and protocols to achieve specific goals
Digital & Innovation – Story Telling: Ability to present data, insights or information in compelling ways to mobilize resources, talent or action. Ability to choose media and channels that is fit for purpose to reach specific target audiences.
Communication – Business Management: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Monitoring – Business Management: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results
Evaluation – Business Management: Ability to make an independent judgement based on set criteria and benchmarks – Ability to anticipate client’s upcoming needs and concerns.
Digital & Innovation – Data collection: Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data).
Required Skills and Experience
- Advanced university degree (master’s degree or equivalent) preferably in Conflict Prevention and Peacebuilding, Political Science, Sociology, Business Administration, Economics or related Social Science field.
- Minimum five (5) years of experience with Master’s or seven (7) years of work experience with Bachelor’s in designing and implementing, monitoring and evaluation systems for development projects.
Language
- Fluency in spoken and written English and local language of the duty station.
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