Le PAM recrute un assistant de soutien aux entreprises – Programme (vérification), SC3 Isingiro (6 postes) – Mbarara, Ouganda
About WFP :
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda :
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
Are you up to the challenge?
We are seeking a qualified individuals for the position of Business Support Assistant – Programme (Verification), SC3 – Isingiro (6 positions) to be based in Isingiro. Selected candidates will be employed on Service Contract
Organizational context :
This job is found in WFP Field Office based in Kotido The Job holder will provide data management administrative support to the field office reporting to the Programme Policy Officer. .At this level, work is carried out under minimal supervision. The Job holder is expected to produce organised and accurate work, undertaking specific business support activities.
Job purpose :
To support data management at the field office to facilitate effective service delivery.
Key accountabilites (not all-inclusive) :
- Under direct supervision of the Business Support Assistant – Programme – SC5, the Business Support Assistant – Programme will perform the following duties but not limited to:
- Provide support in food and cash distribution to ensure that right PoCs are verified and served as per the jointly agreed (UNHCR, OPM, WFP) Standard Operating Procedures and WFP guidance programme.
- Conduct validity checks on the documents of the PoCs including the attestations letters and ration cards to ensure that PoCs get their entitled rations.
- Conduct physically verification of PoCs against their documents and household data in the manifests and Cash release notes at all distributions.
- Follow up of the Partner to provide timely delivery of accurate daily distribution reports.
- Ensuring distribution reports based on the cash/food logs/ manifests and the independent way bills.
- Ensuring copies of all documents including but not limited to manifests, complaint records and coupons are properly kept.
- Conduct reconciliations at the end of distributions for both cash and food.
- Participate in data entry in WFP corporate systems
- Work hand in hand with the Monitoring Assistants to compile and submit daily, weekly and monthly reports.
- Participate in other monitoring and evaluation activities as assigned from time to time
- Participate in mainstreaming AAP across all WFP activities
- Perform any other duty as assigned by the Supervisor
4Ps organisational capabilities :
Purpose :
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People :
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance :
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership :
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Standard minimum qualifications :
Qualification :
A Bachelor’s degree obtained from a recognized institution;
Experience :
- One or more years of experience in general administrative work.
- Ability to use standard office equipment such as photocopiers and scanners.
- Ability to follow standard business support processes and procedures.
- Knowledge of standard office software packages, e.g. Microsoft word.
- Ability to provide information using courtesy and tact.
- Keen attention to details.
- Languages : Fluency in both oral and written English; Sound knowledge of regional local dialects is very desirable