WFP seeks to recruit Business Support Assistant (Programme Verification), SC3 Kyagwali – 4 Positions – Mbarara /Uganda
About WFP :
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda :
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
Are you up to the challenge?
We are seeking a qualified individuals for the position of Business Support Assistant (Programme /Verification),SC3 – 4 Positions to be based in Kyangwali. Selected candidates will be employed on Service Contract
Organsational context :
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders typically provide administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.
Job purpose :
To deliver a range of routine business support tasks, to ensure that staff are effectively supported.
Key acountabilities (not all-inclusive) :
Brief Description of Duties (Job Description Attached) :
Under direct supervision of the Business Support Assistant – Programme – SC5, the Business Support Assistant – Programme will perform the following duties but not limited to:
- Provide support in food and cash distribution to ensure that right PoCs are verified and served as per the jointly agreed (UNHCR, OPM, WFP) Standard Operating Procedures and WFP guidance programme.
- Conduct validity checks on the documents of the PoCs including the attestations letters and ration cards to ensure that PoCs get their entitled rations.
- Conduct physically verification of PoCs against their documents and household data in the manifests and Cash release notes at all distributions.
- Follow up of the Partner to provide timely delivery of accurate daily distribution reports.
- Ensuring distribution reports based on the cash/food logs/ manifests and the independent way bills.
- Ensuring copies of all documents including but not limited to manifests, complaint records and coupons are properly kept.
- Conduct reconciliations at the end of distributions for both cash and food.
- Participate in data entry in WFP corporate systems
- Work hand in hand with the Monitoring Assistants to compile and submit daily, weekly and monthly reports.
- Participate in other monitoring and evaluation activities as assigned from time to time
- Participate in mainstreaming AAP across all WFP activities
- Perform any other duty as assigned by the Supervisor
4Ps core organisational capabilities :
Purpose
- Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
- Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
- Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
- Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
People
- Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
- Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
- Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
- Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Performance
- Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
- Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
- Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
- Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership :
- Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
- Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
- Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
- Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
Standard minimum qualifications
Qualification :
A Bachelor’s degree obtained from a recognized institution.
Experience :
- One or more years of experience in general administrative work.
- Ability to use standard office equipment such as photocopiers and scanners.
- Ability to follow standard business support processes and procedures.
- Knowledge of standard office software packages, e.g. Microsoft word.
- Ability to provide information using courtesy and tact.
- Keen attention to details.
Languages
Fluency in both oral and written English; Sound knowledge of regional local dialects is very desirable