L’Ambassade des États-Unis en Côte d’Ivoire recrute un Commis aux voyages, Abidjan, Côte d’Ivoire

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM – FP is FP-08.  Actual FP salary determined by Washington D.C.
Open-to : All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

•    Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks or after completion of a notice period if any) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

The Travel Assistant is located in Travel office within the General Service Office and is directly supervised by the Travel Supervisor (FSN-8). The incumbent arranges travels of U.S. citizen personnel assigned to the post, and for the travel and temporary housing accommodations of official and Very Important Persons (VIP) visitors to the post. Position processes all travel arrangements for mission employees, family members of all agencies at post, and other government employees on temporary duty travel to include VIPs traveling to, or transiting Abidjan. Position has no supervisory responsibility.

1-Travel arrangements ( 60 % )

The incumbent makes all official travel arrangements for mission employees (to include their families), considering most direct routes, per diem costs, air and or rail or ship fares, balances of payments considerations and other pertinent factors. Arranges for visas and other entry or departure formalities, and maintains relationships with other Embassies. Prepares verbal notes, correspondence cables, and reports concerning travel matters etc., and ensures that these formalities have been complied with. Incumbent assists and advises travelers on the preparation of Travel Authorizations (TAs) in accordance with travel regulations, and obtains and validates tickets for travel. The incumbent also works with the Expeditors on providing traveler assistance.

2- Lodging Arrangements ( 30%)

The incumbent makes arrangements for temporary lodging or accommodations for U.S. citizen personnel assigned to the post or on TDY by contacting the service provider companies, such as hotels or guest houses. The position negotiates room rates and ensures the booking fare complies with the allowable Per diem rate, security considerations, and travel regulations. Position sends booking confirmation to the requester.

3- Administrative support (10%).

The incumbent maintains all travel-related documents or files and completes required reports as necessary (10%).

Note: This Position Description in no way states or implies that these are the only duties to be performed by the incumbent. Incumbent will be required to perform other duties as assigned by the Supervisor a/o agency.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Two years of progressively responsible administrative experience in the travel, hospitality, or customer service oriented field is required.

JOB KNOWLEDGE: Position must be familiar with available travel providers and schedules.

Education Requirements:

Completion of secondary school is required.

Evaluations:

LANGUAGE:

English : Level 3 ( good working knowledge) – reading/writing/speaking is required.  ”This may be tested”.

French:  level 3 ( good working knowledge) – reading/writing/speaking is required. ”This may be tested”.

SKILLS AND ABILITIES : Must demonstrate interpersonal skills and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Must be able to deal tactfully, yet effectively, with host country officials and U.S. citizen personnel and VIP visitors. A high degree of tact, diplomacy and persistence is required to be effective. Basic keyboard and numerical skills required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

In accordance with 29 CFR 1630.4(b), Post may consider disability as a positive factor for employment.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trus-Local level clearance.

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Proof of ivoirian citizenship (if applicable) (CNI, Attestation d’identité, passport, certificat de nationalité etc) (required)

• Residency and/or Work Permit (if applicable)  (required)
• Current mission employees who are not Ivoirians are exceptionally eligible to apply and must provide copy of their “carte consulaire” or other identity document (if applicable)

• High school Degree with transcript (required)
• Other relevant document

Eligible Family Member Applicants:

• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Embassy in Abidjan, Côte d’Ivoire.