L’Ambassade des États-Unis à Dakar recherche une assistante à la coordination des ressources, Sénégal

 

US Embassy Dakar hiring Resource Coordination Assistant.

  • Salary: 14,964,344 CFA/year
  • Closing date: 14 September 2023

 

Job description :

  • The Resource Coordinator works under the direct supervision of the Resource Coordination Specialist (RCS) or Public Affairs Officer (PAO) designee, and has no supervisory responsibilities ;
  • Manages the use of multiple and diverse funding streams and ensures their compliance with all relevant U.S. government (USG) regulations and Senegalese and Bissau-Guinean laws ;
  • Ensures that Public Diplomacy (PD) grant awards and/or cooperative agreements are developed, completed, funded, monitored, and evaluated in accordance with USG regulations, Department of State (DOS) guidelines, and that they align with PD Mission priorities ;
  • Maintains paper and/or database records of all PD grants for the Mission ;
  • Develops and/or clears development of Notice of Funding Opportunity (NOFO) announcements, tracks implementation and monitoring of grants, maintains paper and digital records of grants, and ensures appropriate close out and evaluation procedures are followed ;
  • Serves as Grants Officer Representative (GOR) for large or broadly-focused grants; serves as the post’s expert on GOR responsibilities ;
  • Conducts outreach and training for potential grantees and PD staff in the Mission.

 

Job requirements :

  • A minimum of three (3) years of progressively responsible experience in budget, accounting, business administration, financial management, organizational management, public administration, project management, or grants management work is required ;
  • Knowledge of PD management operations, to include financial management, human resources, procurement regulations, grants policies and procedures, travel, Information Technology (IT),International Cooperative Administrative Support Services (ICASS) cost-sharing policies and procedures, and other administrative procedures and regulations, is required.  Knowledge of USG appropriation, allotment bookkeeping, and accounting procedures is required.  Thorough knowledge of PD and relevant DOS regulations and other guidance on all elements of resource coordination relevant to the PD Section administration and program activities is required. Detailed knowledge of USG grant regulations, Grants Policy Directives, public-private partnerships and fundraising guidelines, and the Office of the Procurement Executive (A/OPE) guidance is required ;
  • A university degree in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration, or local equivalent is required ;
  • Level 4 (Fluent) Speaking/Reading/Writing English is required ;
  • Level 4 (Fluent) Speaking/Reading/Writing French is required.

 

Skills and Abilities :

  • Analytic Skills:  Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight, and accounting.  Must be able to accurately assess resource challenges, including those that address sensitive resource challenges.  Must be able to perceive significant changes in PD operations and adjust operations in response.  Must be able to identify resource investment in PD operations and develop performance standards to analyze that investment against PD outcomes ;
  • Communication and Interpersonal Skills:  Must have excellent customer relations, interpersonal, and cross-cultural communication skills.  Must have excellent written and oral communication skills, including writing reports in both English and French.  Must be able to work effectively with mission personnel and Senegalese and Bissau-Guinean institutions on PD operations and resources, including on sensitive or contentious financial topics.  Must be able to brief U.S. officers and visitors on resource and funding issues governing PD ;
  • Management Skills:  Strong management skills are required, including the ability to develop and oversee project budgets.  Strong organizational skills are required to manage a large portfolio of grants and cooperative agreements simultaneously.  Must be able to conclude agreements with partner institutions and manage their fulfillment ;
  • Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures are required. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software, databases, and reporting tools, is required.  A full understanding of PD-specific funding authorities, as well as their planning and reporting tools, is required. Must have excellent numerical skills to be able to manipulate numbers with speed and to develop, manage, and monitor PD budgets.

Availability :  Must be available to travel throughout Senegal and Guinea-Bissau.

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