La Banque mondiale recrute un Assistant de programme, Djibouti, Djibouti
Job # : req19716
Organization : World Bank
Sector : Administration/Office Support
Grade : GC
Term Duration : 3 years 0 months
Recruitment Type : Local Recruitment
Location : Djibouti,Djibouti
Required Language(s) : English, French
Preferred Language(s) :
Closing Date : 11/14/2022 (MM/DD/YYYY) at 11:59pm UTC
Description
Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. Visit www.worldbank.org.
Background
The Country Management Unit (MNCO3) is the department of the Middle East and North Africa (MENA) region managing the Djibouti, Egypt, and Yemen country programs. The WBG is a major development partner for all three countries. A rich program of knowledge and analytical work underpins our engagement in all three countries. In Djibouti, the Bank provided a substantial increase to the IDA envelope given the emphasis on FCV. This is supported by significant leveraging of grant resources. There is a growing program to address inclusive growth, human capital development, governance, and regional integration. The current active portfolio of the World Bank in Djibouti is about $442 million, covering governance and institutions, housing, education, health, social protection, energy, transports, and agriculture.
For more information on Djibouti, please visit https://www.worldbank.org/en/country/djibouti
The MNC03 program is managed out of the Egypt country office. The Egypt Country Office has more than 80 staff and works as a regional hub for some other functions also. The Yemen program is headed by a Country Manager currently based in Amman (plans to move to Yemen when security situation permits). The Djibouti Country Office is headed by a Resident Representative supported by the Operations Officer, the Operations Analyst, the Program Assistant, and the Team Assistant. The Country Director is based in Cairo. The Country Director in Cairo is supported by the Operations Manager, 4 Programs Leaders, and the Senior Operations Officer. In addition, in HQ, the office includes a Senior Operations Officer, Country Officer, and a Program Assistant.
The Djibouti Office is looking to recruit a highly motivated Program Assistant to support the Resident Representative and a set of sectors on a range of diverse functions. The selected candidate will be reporting directly to the Resident Representative.
Roles and Responsibilities
Under the guidance of the Resident Representative, the key roles and responsibilities of the Program Assistant include the following:
- Administrative and executive support to the Resident Representative
- Serves as Executive Assistant to the Resident Representative
- Undertakes representational duties on behalf of the Resident Representative, to include serving as first point of contact to the office of the Resident
- Representative and liaison with clients and officials both inside (including coordination with Cairo, Amman, and Washington based staff and Management), and outside the World Bank Group, including government counterparts, the diplomatic community, UN and development partners
- Operational and Administrative support
- Provides quality control of internal and external documents; reviews documents for accuracy and adherence with World Bank guidelines and procedures
- Assists in drafting, editing, formatting, and production of documents and correspondence
- Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank
- Solves non-routine problems and responds to requests requiring research to address query at hand
- Provide assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up. Build a database of participants and draft event reports, etc.
- Coordinate travel requests for consultants if necessary
- Assist with coordination of mission agendas as needed
- Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data
- Maintains up-to-date work unit project and other files (both paper and electronic)
- Corresponds with vendors to solicit price quotes for supplies and make hotel reservations in accordance with World Bank Group policy
- Manages logistics requests for the visiting missions of the units
- Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff
- Collaborates with other team members and contributes productively to the team’s work and output. Fully involves others in the work of the team
- Assist with any other administrative matters in the MNC03 Department
- Back-up other ACS and perform other duties in the office when needed
- Role of Human Resources Proxy
- Provide general administrative support to the Human Resource Business Partner (HRBP) and Country Office management, to meet HR programs deadlines
- Provide assistance in the HR activities carried out under guidance and supervision of the HRBP
- Handle logistics associated with local recruitment, interviews and shortlisting; following up on HR Actions
- Coordinate logistics (briefings, etc.) regarding onboarding of new local hires
- Respond to basic enquiries and escalate complex enquiries/matters to respective HRBP
- Handle logistics regarding HR learning events for staff in COs – training sessions, workshops, seminars, etc.
- Provide logistical support on staff exits
Selection Criteria
- Minimum Education/Experience: Bachelor’s Degree with at least 5 years of relevant experience, or the equivalent combination of education and experience. A minimum of 3 years of previous experience or exposure as Program Assistant at an executive level in the international development community is an advantage
- Excellent IT skills (MS Word, PowerPoint, Excel, Outlook, SAP)
- Excellent interpersonal, communication (both written and oral French and English) and organizational skills with the ability to work effectively under pressure, handling concurrent activities simultaneously to meet deadlines
- Ability to deal tactfully with contacts at all levels, both inside and outside the Bank
- Strong analytical skills and proven attention to details to ensure high professional standards
- Team player with a high degree of motivation, initiative, reliability and willingness to help others to meet the unit’s work objectives
- Experience in event planning and organization
- Ability to draft routine correspondence (memoranda, minutes, responses to queries) and edit and proofread correspondence, ensuring proper grammar, punctuation and style
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Date limite : 14/11/2022.