La Banque Mondiale recherche un assistant chargé de la gestion des ressources, N’Djaména, Tchad
| Organization: | World Bank |
| Recruitment Type: | Local Recruitment |
| Department/Division: | Budget, Strategy & Performance AFR RM (BPSAF) |
| Term Duration: | About 11 months |
| Location: | Ndjamena, Chad |
| Required Language(s): | French and English |
| Closing Date: | 08/03/2022 (MM/DD/YYYY) at 11:59 am UTC +1 |
BPSAF is looking for applications from qualified candidates to work as Short-Term Temporary Resource Management Assistant (STT RM Assistant) to support the Country Office of Chad, based in Ndjamena for a period of about 11 months (August 2022 – June 2023).
Duties and Responsibilities :
The Short-Term Temporary Resource Management Assistant (STT RM Assistant) works independently under the oversight of the Country Office Resource Management Analyst under the overall supervision of region-based Sr. Resource Management Officer and HQ based Chief Administrative Officer (CAO). The STT RM Assistant’s functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting/streamlining procedures in the office while ensuring appropriate controls are in place and supporting and advising staff on a host of Resource Management (RM) topics. Also, the RM Assistant STT plays a key role in the administration and dissemination of RM policies of the Bank. The RM Assistant STT is expected to work with less supervision and deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.
The key accountabilities of the Temporary RM Assistant are as follows :
Financial Accounting and Reports :
- Processes accurately and promptly all accounting transactions, including payroll, operating expenses, procurement, travel, consultant payments, vendor payments, charge backs and other office running expenses ;
- Processes transactions in the Asset Management module for office inventory ;
- Maintains accounts reconciled at any given point in time ;
- Regularly reviews the open items, accounts, and resolves any outstanding items within the WFA mandated time frames (mainly, 15/30/60 days) ;
- Maintains relevant documents and invoices systematically to fully support the accounts ;
- Performs Bank account reconciliation and reviews cash flow and replenishment needs ;
- Submit Monthly Statement of Reconciliation (MSR) reports within the Institutional deadline (within 10 days after the close of the month) ;
- Assists in planning and monitoring budget and expenses linked to country office work program ;
- Provides references to Bank financial and administrative policies and procedures in administrative expense related subject areas ;
- Monitors operating expenses and highlights potential issues ;
- Monthly reviews of exception reports and takes corrective actions (such as missing time, SOE; exceptions, overtime, open purchase orders etc.) ;
- Ensures compliance with institutional and regional policies and guidelines ;
- Generates a variety of standard and customized financial/accounting reports ;
- Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues.
Accounting Controls :
- Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks ;
- Ensure that all transactions have been duly approved and supporting documents have been initialed prior to processing ;
- Review general ledger accounts monthly to ensure accurate posting ;
- Review PeopleSoft submissions ;
- Ensure correct GL accounts are used in processing transactions ;
- Monitor operating expenses and highlight potential issues ;
- Ensure year-end accrual policy is 100% implemented ;
- Reviews, follows up and resolves issues noted in all internal control review exercises reports issued by Accounting Department (accounting scorecard and QAR, Country Office field Visit) ;
- Follow up on audit and COSO recommendations which relate to the accounting function.
General Administration :
- Handles local purchasing of supplies, equipment, and contracts for services ;
- Maintains and updates records and reports on status of inventory and physical assets ;
- Handles a variety of general office administrative matters and other ad-hoc duties as required (e.g., travel, security, workshops, and conferences etc.) ;
- Provide guidance to less experienced staff ;
- Provide information and assistance on benefits policies and related issues (e.g., financial assistance loans, dependency allowance, medical benefit, overtime pay).
Selection Criteria :
- Minimum Education / Experience : Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline; or Non‐relevant bachelor’s degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country‐level accounting certificate. Minimum Years of experience: At least 2 years of relevant experience ;
- Language skill: French – Proficiency level; English – Working knowledge ;
- Demonstrated expertise in handling transactional level financial / accounting works ;
- Demonstrated expertise in financial reporting, budget planning and monitoring, audit, and internal control ;
- Demonstrated competency in people relations ;
- Competence in the use of MS Office software such as (Word, Excel, and PowerPoint) ;
- Deep knowledge of SAP and or Analysis for Excel (AO) will be a plus ;
- Proven experience working in an International Organization similar to World Bank will be a plus.
Applications :
To apply qualified candidates are requested to send their resume to the following email address : ndoumbia@worldbank.org. The subject of your message should be “ST RM Assistant Chad”.
Only qualified candidates will be contacted.