IRC seeks to recruit an administrator
Specific duties :
- Assisting all aspects of day to day operations of accounting department in field office ;
- Assist in the implementation of Finance policies, procedures and systems ;
- Ensure compliance with IRC procedures and guidelines ;
- Review all PRs for proper coding and budget adequacy before approval ;
- Assisting the Senior Finance Officer in Copying finance documents ;
- Stamping ‘Receive’ once the payment comes to the finance Office and‘paid’ on all documents once cash vouchers and cheques are signed and cash and cheques disbursed and before filing ;
- Assisting in processing of payments in Finance department by writing cheques, facilitating approvals ;
- Maintain petty cash and raise payment as per the need ;
- Perform the petty cash counts on weekly basis and ensure that they are filed ;
- Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all disbursement vouchers ;
- Assist in Submitting cash forecast by the end of every month ;
- Review all payment documents for proper and adequate back up ;
- Review expenditure worksheets for accuracy and completeness ;
- Assist in Preparation of bank reconciliation for field office and sending it to main office by 15thand 25th of every month.
Personnel Management :
Serve as technical resource person for the accounting department.
Administrative duties :
Supervise all activities done daily in the Accounts department.
Logistics duties :
- Review all Po’s and PR’s for proper coding and budget adequacy before approval ;
- In liaison with Supply chain department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.
Finance/Budgeting :
- Act at all times in accordance with local law and standards of accounting practice.
- Review with the objective of gaining a clear understanding budget guidelines and instructions
- Review funding allocations to enable proper guidance to programs and proper coding.
Qualifications :
A Diploma or bachelor’s degree in Finance/Business Administration Required
Experience & Competencies :
- At least 2 years of finance and accounting experience in a similar post ;
- Knowledge of Microsoft Office software. SUN System accounting is an added advantage ;
- Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation ;
- Excellent interpersonal, organizational, and time management skills ;
- Ability to work in and as a team. Full description of this position and application details can be viewed through our website https://www.rescue.org/careers.
- Deadline for submission of applications is 1st May, 2019 #LI-DNI ;
- We do our best to provide you the most accurate info, but closing dates may be wrong on our site ;
- Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.