BACKGROUND

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps has been operating in Nigeria since November 2013. It currently has its country office in Abuja and field offices in Kano, Sokoto and Maiduguri where it is implementing emergency Water, Sanitation, Hygiene (WASH) and Protection programs, and also building capacity of local health systems and structures, ensuring the provision of quality, accessible Nutrition and Health Care.

International Medical Corps is therefore looking for a suitable candidate to fill the position of Logistics Asset and Reporting Officer to be based in its Maiduguri Office

LOGISTICS ASSET AND REPORTING OFFICER-MAIDUGURI

JOB SUMMARY

The Asset Officer will work within the Logistics department , providing reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries. Ensure accurate record keeping of all International Medical Corps assets, Donor assets and exceptional items that require registration and movement tracking in accordance with the International Medical Corps management Manual

ESSENTIAL RESPONSIBILITIES:

The Asset Officer ensures that procedures outlined in the IMC Asset Management Manual is implemented in IMC field Offices.

Logs in all new IMC Nigeria asset into the asset register and ensures appropriate coding and tags are placed on each item.

Regularly updates asset register with changes and new acquisitions Coordinates with the procurement and finance office in identifying all details of assets such as buying price, voucher reference, PR, PO and GRN number.

Maintains stock of IMC assets that are not checked out and in use Check in and out IMC owned equipment to authorized staff using the standard IMC procedures and forms outlined in the Asset Management Manual

Responsible for the timely preparation of documentation of any movement of assets in IMC formats Schedules and conducts physical count of assets in different locations, projects and sites on quarterly basis

Provides a monthly update where all assets are located and their confirmed status

Coordinate with the responsible officer for tracking assets in other offices to ensure the location and status of assets that have moved between offices

Update the electronic database monthly and provide an electronic copy to supervisor and file copy in the assets folder Advises colleagues on guidelines of IMC asset and equipment use guidelines.

Ensure all lost, damage, sold, stolen and all other items are properly recorded in with an approved

Disposal of Assets form. Ensure any necessary, supplement documentation is completed Advise supervisor on any broken, damaged or destroyed equipment

Ensures that all movement of items should go through Movement Form.

Assist the Logistics coordinator in updating the master asset inventory, updates inventory records on all the receipts, issues inventory items from IMC warehouse.

Assists and coordinate project staff on inventory issues.

Assist in providing end of project reports on inventory and equipment lists, locations and status Maintain inventories of all IMC premises non-expendable properties conduct regular and quarterly checks.

Conduct himself/herself both professionally and personally in such a manner as to bring credit to IMC and to not jeopardize its humanitarian mission in Nigeria

Periodical Logistics Reporting activities Coordination of the Logistics team:

Organize administrative activities of the logistics team members through daily meetings and activity follow up. Prepares agenda and meeting minutes in support of the logistics coordinator. Compiles logistics monthly report as follow: Gathers the information and updated documents from colleagues. On line reporting report using online filing system for the following

Monthly activity summary

Procurement planning and framework agreement updates

Gift in kind updates

Assets and Capital equipment newly acquired and disposed of in the course of the month

International supply chain pipeline update

Local Supply chain pipeline update

Medicine and perishable items

Fleet engine status update

Equipment to repair or dispose of update

Meetings occurred during the month update

Logistics staff leave plan update

Logistics staff coaching and training update

Major logistics action points update

Procurement tracking sheet update

Warehouse stock update Cargo movement update

Fleet management report for both vehicles and generators

Contract tracking report Vendors list

Asset-list with relevant GRN Mandatory spot stock controls

Mandatory inventory stock check list

Scanning of all procurement completed documents with value >$100K

Updated supply chain mapping

Procurement piloting tool Logistics induction power point

Human Resources :

Manage all staff you supervise with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered.

Ensure that staff supervised by you are evaluated regularly, trained and or mentored in a structured accountable manner, and written records of such are retained.

Working Relationships :

Work with warehouse staff as advised by supervisor to ensure all technical, administrative and management systems and standards agreed upon for the agency is being adhered to.

Representation:

Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of its mandate, ethics, values and stand-point with regards to other actors

Security:

Ensure the application of and compliance with, security protocols and policies of self and supervised staff