Inscrivez-vous pour recevoir les annonces par mail

International IDEA recrute un Assistant administratif, Sierra Leone

International IDEA recrute un Assistant administratif, Sierra Leone

Publié : 

Categories : Avis de recrutement

Domaines : Administration - Ressources humaines - Planification

Regions : Sierra Leone

International IDEA recrute un Assistant administratif, Sierra Leone

 

 

International IDEA is collaborating with Action Appointments for this recruitment process. Applications should be sent directly to tracy@actionappointments.co.za

 

Context

Sierra Leone will hold its fifth consecutive democratic elections since the end of the civil war, in June 2023. International IDEA is designing a 3-year donor funded programme to support the electoral process in Sierra Leone. The project aims to support democracy institutions and civil society (including the media) in Sierra Leone towards the credible and peaceful conduct of the 2023 elections and provide support to reform processes in the years after the elections to contribute to further consolidation of democratic gains in Sierra Leone’s transition trajectory.

The programme will support the active and inclusive participation of traditionally marginalised persons in electoral and political processes; strengthen the capacity of the election management bodies (EMBs) in Sierra Leone to conduct credible and inclusive elections in 2023 and beyond; improve the capacity of the EMBs and relevant civil society organisations capacities to contribute to resolving election disputes; and enhance stakeholder capacity for electoral and legal reforms beyond 2023.

The Administrative Assistant will provide administrative and logistical support to programme and project activities within the country office, ensuring adherence to International IDEA and donor policies and procedures and will provide support in two languages (English and Creole/Krio) to the team.

 

Duties and Responsibilities

  • Ensures the timely provision of administrative and logistics services to the office, programme staff, consultants and teams;
  • Contributes to the preparation of Terms of Reference and other contractual documents for consultants and service providers, ensuring all supporting documentation is in line with relevant policies and procedures;
  • Initiates and processes programme related procurements (Procurement of services, goods, events & consultants) in line with International IDEA policies and procedures;
  • Assists in processing requisitions, invoices and circulating key documentation for signature ;
  • Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, organizing travel, securing visas, etc.);
  • Assists with the preparation of meeting materials and follow-up the production of documents;
  • Organizes staff travel including travel requests, travel advances, travel claims and other associated issues; when applicable, assists external consultants and participants;
  • Coordinates and manages effective information management systems, including filing (electronic and hard copy), databases and correspondence.
  • Supports the publications process including translations, editing, layout and printing;
  • Maintains a database of all partners, Member State contacts, embassies and participants invited to events.
  • Maintain records on assets management and prepares required reports
  • Assists with the implementation of safety and security policies and procedures, providing overall administrative and logistical support on security related matters;

 

General Profile

  • Has developed knowledge and skills through formal training or work experience;
  • Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required;
  • Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
  • Acts in accordance with International IDEA’ s core values; Respect, Integrity and Professionalism;
  • Integrates a gender and diversity perspective in all activities.

 

Education and Experience

  • High school diploma is essential; University degree in management, administration or related field from a recognized university is considered an advantage;
  • Minimum of two (2) years of professional experience in administration, logistics support, procurement and/or Business;
  • Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage;
  • Experience in networking and communicating with different stakeholders such as government, UN, NGOs and other organizations is considered an advantage.
  • Experience working in high-risks areas is considered an asset
  • Fluency in written and oral English and Creole/Krio is required.

 

Terms of Contract:

  • Duration: Fixed term appointment with a maximum duration of 21 months or until the project end date of 30 November 2024 (whichever comes first).
  • Local Post

Please note as this is a local post, International IDEA will bear no costs relating to relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Sierra Leone for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

Closing date 11 December 2022.

International IDEA is collaborating with Action Appointments for this recruitment process. Applications should be sent directly to tracy@actionappointments.co.za

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.

 

Postuler