FHI 360 recrute un Responsable RH et administration, Mekelle, Éthiopie
ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Tigray region, focusing on emergency health, nutrition and WASH activities to support the goal of reducing morbidity and mortality.
Job Summary:
Provides operational support in several areas including recruitment, employee relations, benefits administration, and general documentation. Maintains employee hardcopy and softcopy HR files as required. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR department usage. Serves as backup point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, medical and other benefits, leave tracking, performance evaluations, benefits, terminations, etc.
Accountabilities:
- Ensure that country adheres to employment standards, HR policies and FHI 360 policies and procedures.
- Prepare and disseminate internal and external vacancy publications and liaise with candidates and management at different stages of the recruitment process
- Lead recruitment, selection and onboarding of all employees.
- Initiate and follow up on reference checks, ensure that other background checks are performed.
- Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment related laws.
- Maintain and prepare all personal files, ensuring that all information about each staff is up-to-date accurate and filed.
- Assists to establish a Human Resources platform for FHI 360 in Mekelle, Tigray region
- Assists in processes forms and system updates related to new employees, change-of- status, performance evaluations, benefits changes, separations etc.
- Able to run standard reports and create ad-hoc reports for special projects.
- Conducts new employee orientation and may assist with separation process.
- With support from the HR Manager, assists with training and development programs as needed.
- Recommends improvement or changes in systems, processes or procedures to management.
- Assists with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
- Responds to staff request for administrative support as needed.
- Facilitate meetings and meeting arrangements
- Assignments vary based on department and/or functional area. May handle special projects and execute research and data analysis tasks.
- Performs other duties as assigned.
Administrative management
- Supervise the physical and computerized archiving, as well as the security of HR administrative documents at the base level. Carry out the monthly HR administrative archives to SharePoint after validation by the internal control.
- Ensure the update of the various contracts and administrative leases in area of operations. In cooperation with logistics and security department, the HR and Admin Officer is responsible for lease agreements, addendums, and related issues for all crisis response offices and guest houses including maintaining cordial relationships with the landlords.
- Control the updating of individual files of personnel.
- Follow up with staff to ensure timesheets are signed on a timely manner.
- Prepare and disseminate staff contact lists monthly.
- Responsible for bringing any official and legal correspondence to the attention of the Senior Management Team and assist with adequate responses.
- Supervise the HR and Administration assistant in managing both the office and Guesthouse.
- Performs other duties as assigned.
Applied Knowledge and Skills:
- Ability to handle oral and written communications independently.
- Able to communicate effectively and tactfully with different levels of staff, individuals from diverse cultures, and the public.
- Demonstrates ability to assume sole and independent responsibility for various assigned projects.
- Has in-depth knowledge of payroll system and processes. Can accurately complete full pay cycle processing.
- Identifies and solves holistic business problems through broad and up-to-date knowledge of employment law, organizational behavior, change management, best practices and company policy.
- Performs detail-oriented work with a high level of accuracy.
- Must exhibit high levels of professionalism, integrity and ethical values at all times.
- Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
- Record keeping, report preparation, filing methods and records management techniques.
- Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
Problem Solving & Impact:
- Handles routine administrative projects for HR office.
- Has ability to recognize situations that deviate from accepted practice.
- Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
- Errors may negatively impact departmental functions and deadlines
Supervision Given/Received:
- Work is supervised and specific instructions are given for new activities or special assignments.
- May offer ideas and suggestions for improving efficiency, but does not change procedures without supervisor’s approval.
Education:
- BS/BA or Advanced Diploma degree in Human resources, Business Administration, Social Sciences etc
Experience:
- 3 – 5 years of relevant experience.
- Demonstrated success in multicultural environments is required.
- Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS / Payroll systems.
- Vocational or specialized training.
- Prior work experience in a non-governmental organization (NGO).
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods of time.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- Less than 10- 15%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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