FHI 360 recherche un associé aux ressources humaines, Pretoria, Afrique du Sud
Context :
To provide a wide range of HR administrative support services to the HR department. The Human Resource Associate provides support to the HR team, by assisting with the administration of the day-to-day operations of the HR functions and duties. The HR Associate carries our responsibilities in the following functional areas : including filing, archiving, recruitment, benefits document collation, compensation record keeping, payroll document collation, HRIS. Maintain employee files. Input employee personal data into HRM and IS database and generate reports as required.
Serve as a point of contact for employees requiring HR related information sessions.
KEY RESPONSIBILITIES :
Payroll Support :
- Collate monthly payroll documentation in line with the set deadlines and submit for payroll input to VIP Super User and for HR Manager review ;
- Input data into benefits database provided by HR Manager ;
- Maintain payroll filing ;
- File monthly payroll for compliance.
Benefits and Compensation :
- Coordinate new starter forms for submission and addition of new dependents while ensuring compliance ;
- Update approved staff details on the database.
Leave Tracking :
- Report all absences, other than travel ;
- Work with line managers on leave taken ;
- Run TESS leave reports ;
- Verify compensatory days with travel schedules ;
- Utilise TESS data to track all staff leave and utilise TESS as a tracking tool Maintenance of Employee Records ;
- Maintaining HR records by recording employee personal details, new hires, terminations, changes in job classifications, merit increases, performance plans, development plans, tracking vacation, sick and personal time ;
- Keep personnel files up to date in line with USAID and FHI360 audit requirements ;
- Upload documents on the HR shared drive and Share Point, as part of electronic filing.
Recruitment, Selection and Orientation :
- Upload delegated positions onto the FHI 360 Recruitment Management System ;
- Support the scheduling of interviews and secure venues ;
- Obtaining new hire paperwork from selected applicants ;
- Book and secure departmental participants for on-boarding ;
- Prepare new-hire orientation files.
Employee Relations :
- File all employee relations notes, minutes, emails and outcomes (informal and formal sessions) ;
- Where delegated and required, take minutes in corrective counselling sessions.
HR Policies Logging : Collate signed copies of Conflict of Interest, Code of Ethics and all other relevant HR acknowledgement of receipts and knowledge and file accordingly
Timekeeping :
- Support in tracking probation periods and set reminders for managers ;
- Record the submitted performance review documents for score input and submission to HR Manager and
Country Director Adjudication
General Administration :
- Provide administrative role for all HR related meetings ;
- Maintain up to date staff details of the Country Office and satellite office
Require Experience/Skills :
- Degree or Diploma in Human Resources or recognized related fields ;
- Minimum of 2 years’ experience in a similar role ;
- Accreditation and proficiency on the VIP Payroll system would be an advantage ;
- Knowledge of HR policies and processes ;
- 2 years’ experience providing HR or administrative support in an office setting ;
- Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint and Access) and HRIS/ Payroll Systems ;
- Exposure in a non-governmental organization (NGO) is an advantage.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.