FAO seeks to recruit an administrative officer
- Location: Tunis
- Grade: Level not specified
- Occupational Groups:
- Operations and Administrations
1A121A12The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
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- FAO is committed to achieving workforce diversity in terms of gender and nationality ;
- People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase ;
- All applications will be treated with the strictest confidentiality ;
- The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.
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Organizational Setting :
FAO’s Subregional Office for North Africa (SNE office) is responsible for developing, promoting, overseeing and implementing strategies for addressing food, agriculture and rural development priorities with a cross border dimension. It develops and maintains collaboration with institutions working in North Africa. It provides technical support to FAO country representations in the subregion. The Subregional Office is a subsidiary of FAO’s Regional Office for the Near East and North Africa (RNE office).
The post is located in FAO’s Subregional Office for North Africa, Tunis, Tunisia.
Reporting Lines :
The Administrative Officer reports to the Coordinator, Sub-regional Office of North Africa (SNE office).
Technical Focus :
Management and administration of SNE Office, programmes and projects, including finance, procurement, administration of staff and premises.
Key Results :
Comprehensive technical, statistical, analytical and/or policy analysis services and the development of specialized tools, methodologies, systems and/or databases to support the planning, implementation/delivery and monitoring of the programme of work and related products, projects, publications, and services.
Key Functions :
- Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the HQ technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends ;
- Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports ;
- Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures ;
- Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness ;
- Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines ;
- Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization’s regulations policies and procedures ;
- Ensures that procedures for purchasing goods and services are implemented and authorized according to the rules and procedures (Best value for money); ensures that importation and clearance of goods and equipment comply with relevant regulations ;
- Establishes effective working relationships with Government counterparts at appropriate level for Government Contributions to the work programme ;
- Oversees operational and staffing requirements of the Office and its projects, and ensure optimal staffing of the office and projects ;
- Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners ;
- Assesses training needs and encourages training events as well as other human resources-related activities ;
- Optimizes the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of premises ;
- Responsible for security issues including MOSS compliance; acts as Security Focal Point ;
- Establishes and maintains partnership with HQ units, interacts with Internal and External Auditors and prepares replies to audit observations and queries ;
- Organizes and participates in meetings, workshops, celebrations and other events ;
- Performs other related duties as required.
Candidates will be assessed against the following :
Minimum Requirements :
- Advanced university degree in business or public administration, accounting or a related field ;
- Seven years of relevant experience in financial management, administration and planning ;
- Working knowledge of French with limited knowledge of Arabic or English.
Competencies :
- Results Focus ;
- Teamwork ;
- Communication ;
- Building Effective Relationships ;
- Knowledge Sharing and Continuous Improvement.
Technical/Functional Skills :
- Work experience in more than one location or area of work, particularly in field positions, is desirable ;
- Extent and relevance of experience in financial management, administration and planning ;
- Extent and relevance of knowledge of United Nations rules and operational procedures ;
- The knowledge and experience of FAO systems and databases, accounting or financial modules and corporate applications will be an asset ;
- Analytical and judgment skills, and ability to apply procedures in administration and management.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
