FAO recruit a Programme Assistant – Gaborone, Botswana
- Organization: FAO – Food and Agriculture Organization of the United Nations
- Location: Gaborone
- Grade: Administrative Services and Support – Generally no need for Higher Education – Administrative support
- Occupational Groups:
- Administrative support
- Project and Programme Management
- Closing Date: 2019-05-31
IMPORTANT NOTICE : Please note that Closure Date and Time displayed above are based on your personal device date and time settings
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
Qualified female applicants are encouraged to apply.
People with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidentiality.
Organizational Setting :
FAO’s Subregional Office for Southern Africa is responsible for developing, promoting overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). It assists the FAO Representations (FAORs) in the subregion with addressing subregional food security, agriculture and rural development issues at country level. The Subregional Office is a subsidiary of FAO’s Regional Office for Africa (RAF).
The position is located in the FAO Subregional Office for Southern Africa but stationed at the FAO Botswana office in Gaborone. The position will provide routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects including supporting in the delivery of the Regional FAO/SADC project at regional and national levels in close consultation with SADC Secretariat and the respective partners in the relevant Ministries.
Reporting Lines :
Working under the overall supervision of the FAO Representative for Botswana, the direct supervision of the Regional Project Coordinator and in close collaboration with relevant FAO staff, donors, implementing partners and governments.
Technical Focus :
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects.
Tasks and Responsibilities :
- Collect and compile data on programme/ project activities to support reporting on programme/ project delivery ;
- Provide information on programme/ project expenditures and status of programme/ project budget ;
- Coordinate activities related to budget and funding (programme/project preparation and submissions, progress reports and financial statements) and prepares related documents/reports (pledging, work programme and programme budget) ;
- Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
- Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries ;
- Make arrangements for meetings, seminars and events\: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements ;
- Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement ;
- Perform other duties as required.
Minimum requirements :
Candidates will be assessed against the following :
- Secondary School Education ;
- Three years of relevant experience in financial and/or administrative support work ;
- Working knowledge (Level C) of English, French or Spanish ;
- Good knowledge of the MS Office applications, Internet and office technology equipment ;
- National of Botswana.
FAO Core Competencies :
- Results Focus ;
- Teamwork ;
- Communication ;
- Building Effective Relationships ;
- Knowledge Sharing and Continuous Improvement.
Technical Skills :
- Good knowledge of corporate information systems ;
- Good knowledge of common administrative and financial rules and regulations ;
- Good knowledge of communication and documentation standards.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization’s page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
