Procurement Assistant- Mogadisho :

Reporting Line :

The Procurement Assistant will report to the Chief of Procurement Unit or his/her substitute.

Main Tasks :

• Advise the Requesting Units during the pre-tendering phase, including market surveys and preparation of the justification documents ;
• Prepare tender dossiers, mainly below 20,000 EUR, but also above 20,000 EUR when required ;
• Perform the duties of Secretary as part of formal Procurement Evaluation Committees, including the drafting in English of the relevant documentation as detailed in the PRAG annexes ;
• Advise the Project Managers during the implementation of contracts ;
• Notify to tenderers the launch and award of procurement procedures ;
• Arrange award and signature of contracts ;
• Maintain good order in the Procurement Section Archives and take care of their preservation ;
• Keep track, register and archive all documentation generated at all stages of the Procurement process and of the contract implementation ;
• Performs and carries any other tasks and duties required or requested by her/his line manager.

Specific assignments :

• Advise Project Managers on Procurement Rules and Procedures relevant to their minor purchases, in order to ensure compliance with procurement and mission best practice, regulations and policies ;
• Act as the Chairperson/Secretary of evaluations of tenders and ensure the compliance of the evaluation with the procurement requirements ;
• Preparation and drafting of all procurement documentation related to minor purchases (including Requests for Quotation, Negotiation Reports and Purchase Orders amongst the others).

Essential Qualification and Experience :

• Successful completion of secondary school attested by a diploma ;
• After having fulfilled the education requirements, a minimum of 2 years of relevant professional experience.

Essential Knowledge, Skills and Abilities :

• Good understanding of the local market ;
• Strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues ;
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities ;
• Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels ;
• Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity ;
• Good writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet ;
• Good communication and analytical skills in both written and spoken English and Somali language ;
• Honesty and integrity ;
• Excellent administration and organisationalskills ;
• Works methodically, accurately and with attention to details as well as to tight deadlines ;
• Used to work on a multitude of activities at the same time and with limited supervision ;
• Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;
• Ability to work independently and harmoniously with colleagues and as part of a team ;
• Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts ;
• Must be able to express ideas and concepts clearly and concisely in written and oral form.

Desirable Qualifications and Experience :

• A professional qualification in Law, Public Administration, Business Administration, Procurement/Purchasing & Supply management, Finance, Accounting or equivalent would be an asset ;
• Previous work experience with an international and/or government organisations would be an asset ;
• Good understanding of EU procurement procedures and regulations, with particular regard to the Financial Regulation and the Practical Guide for Procurement and Grants for the European External Action ;
• Good experience of using data for preparing reports ;
• A valid cat. “B” driving license or equivalent would be an asset.

Special Note :

• Mandatory requirement to pass security clearances and medical checks.

Click here: https://www.eucap-som.eu/eucap-jobs/

Press and Public Information Officer/ Photographer – Mogadisho

Reporting Line :

The Press and Public Information Officer (PPIO)/Photographer will report to the Senior Press and Public Information Officer/Chief of Unit.

Main Tasks :

• To assist in the implementation of the Communication and Information Strategy and other communication strategies, guidelines and plans of the Mission ;
• To draft in English and in Somali stories, news, updates and press releases on mission activities and Mandate implementation, and to adapt the content to different channels used by the Mission ;
• To take photos and video clips for the mission purposes and, if requested, for the EEAS and CPCC publications and to enhance the pictures for publication ;
• To monitor Somali (including Somaliland) and international media, including social media, for content which is relevant for the mission and to draft and disseminate mission’s press reviews ;
• To support the PPIO in updating the mission’s website and social media  sites ;
• To translate PPIO products from English to Somali and media contents from Somali to English ;
• To assist in  drafting printed  materials for the mission ;
• To contribute to the arrangements  of  events and visits of journalists and assist in media contacts, especially with Somali media ;
• To keep the  PPIO  mailing lists updated ;
• To carry out market researches for the procurement of promotional items and printed materials ;
• To keep track of the stocks of the promotional ;
• To undertake any other tasks as requested by the Line Manager.

Essentials Qualifications and Experience :

• Successful completion of university studies of at least 3 years attested by a diploma (undergraduate level) in communication, journalism, political sciences, international affairs, law or any other relevant field  ;
• A minimum of 3 years of relevant professional experience, after having fulfilled the education requirements ;
• Excellent level of written and spoken English and Somali is a requirement ;
• Excellent knowledge and experience of MS Office Suite Package.

Essential Knowledge, Skills and Abilities :

• Good drafting skills in English and in Somali ;
• Ability to  prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
• Flexibility and ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels ;
• Excellent communication and analytical skills in both written and spoken English and Somali language ;
• Sufficient knowledge of the EU and understanding of its role in Somalia ;
• Ability to take photos which can be used in public communication of the Mission ;
• Ability to translate swiftly articles and documents from English to Somali and media contents from Somali to English ;
• Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity ;
• Ability to work methodically, accurately and with attention to details as well as to tight deadlines ;
• Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues .

Desirable Qualifications and Experience :

• Previous work experience with an international organisation ;
• Knowledge of Photoshop or other photo editing programs ;
• Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts ;
• Teamwork oriented ;
• Must be able to express ideas and concepts clearly and concisely in written and oral form ;
• Good experience in collecting and analysing using data for preparing reports .

Special Note :

Mandatory requirement to pass security clearances and medical check.

Click here : https://www.eucap-som.eu/eucap-jobs/