Elizabeth Glaser Pediatric AIDS Foundation seeks to recruit an administrative assistant, operations and internal audit

Elizabeth Glaser Pediatric AIDS Foundation seeks to recruit an administrative assistant, operations and internal audit

 

Location : Washington

Of openings : 1

Job Code : 1735

Reports To : COO

Classification : Full-time, non-exempt

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Description :

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) :

“Sometimes in life there is that moment when it’s possible to make a change for the better.

This is one of those moments.”

Elizabeth Glaser :

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 5,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 3,100 —nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities  to bring dramatic change to the lives of millions of women, children, and families worldwide.

Job Summary :

EGPAF is seeking an Admin Assistant/Internal Audit Support Coordinator to provide assistance to the Office of the COO and Internal Audit Department. The role will also support the Regional Ops Director based in Africa. Admin Assistant/IA Support Coordinator will provide a wide range of administrative support activities to facilitate an efficient operation of both departments.

Job responsibilities :

• Provide administrative support to the COO and Sr. Director, Internal Audit & Risk Management ;
• Provide assistance with writing, editing, and formatting documents and other assigned deliverables ;
• Prepare and modify documents including correspondence, reports, drafts, memos and emails ;
• Coordinate travel logistics and prepare expense reports for COO and Sr. Director, Internal Audit & Risk Management and other team members as requested ;
• Prepare and process travel expenses reports and other payments ;
• Coordinate all logistics for certain conferences, meetings, workshops, and other events related to project assignments ;
• Schedule meetings, take well-organized notes, and distribute them to participants ;
• Organize and maintain project files, in soft copy and hard copy ;
• General clerical duties, including photocopying ;
• Other duties as assigned.

Required Qualifications :

• 1-2 years in an office setting required, experience in financial or operations areas is preferred ;
• Bachelor’s degree preferred ;
• Knowledge of international development sector experience preferred ;
• Excellent written and oral communication skills ;
• Excellent interpersonal skills and ability to work in a team environment ;
• Ability to multi-task, prioritize, and handle competing deadlines ;
• High attention to detail and positive attitude.

Competencies :

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor :

• Problem Solving  –  Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations ;
• Flexibility  –  Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles ;
• Resilience  –  Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks ;
• Time Management  –  Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

 

Apply here