Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) recruits a Program Coordinator, Research – Washington, DC
Title : Program Coordinator, Research
Location : Washington, DC
Report to : Research Operations Manager
Classification : Full time, non exempt
Description :
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and at over 6,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 2,400—nine of ten who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
Job Summary :
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is seeking a Program Coordinator (PC) for Research Unit. This role provides important support to the research team especially the Directors and VP of Research as well as Research Officers who lead EGPAF’s research portfolio and support research activities within EGPAF country programs primarily in Africa. The PC provides administrative, technical, financial and operational assistance to all levels of the research team. This individual serves as a key resource in supporting the Research unit to fulfill necessary technical and operational needs that will lead to successful conduct of high quality studies that will inform the field through high impact presentations and research publications.
Job Responsibilities :
Documentation, Research and Reporting :
- Collate information from various sources to produce initial drafts of documents ;
- Assist with formatting and editing of key documents and presentations ;
- Development of report schematics, tables, and charts ;
- Support study teams in research activities as needed, including literature reviews, editing/formatting of data collections tools, assisting with presentation development ;
- Support special initiatives in the unit, as requested .
Meetings and Conference Facilitation :
- Schedule and coordinate meetings and conference calls; participate and take notes ;
- Research and prepare relevant materials for internal and external meetings with staff, donors, partners, etc. ;
- Assist with the planning and organization of local and international meetings or conferences.
Communication and Information Management :
- Lead efforts around utilization of the EGPAF intranet and maintain the unit’s study database, uploading content and pulling reports, as needed ;
- Assist with other information management initiatives including maintaining unit files, tracking staff publications, and supporting unit processes and procedures.
Travel Support :
- Assist with travel arrangements and expense reports for VP research and Directors as requested ;
- Prepare arrangements for EGPAF staff and external parties who visit the Washington office on business related to the Research unit.
Required Qualifications :
- At least 2-3 years relevant experience, including exposure to research activities ;
- Bachelor’s degree preferred ;
- Familiarity with or interest in public health, international relations, international development, or related field ;
- Field experience in a developing country is preferred ;
- Advanced skills in Microsoft Word, Excel, PowerPoint, etc. ;
- Ability to travel 10% ;
- Working knowledge of French or Portuguese is an advantage.
Knowledge, Skills and Abilities :
- Strong writing skills, copy editing and formatting skills ;
- Strong time-management capabilities ;
- Ability to multi-task, prioritize and handle competing deadlines ;
- Excellent attention to detail and organizational skills ;
- Strong communication skills, both oral and written ;
- Flexible and adaptable to changing situations ;
- Proactive and able to work independently when necessary ;
- Strong team player and positive attitude ;
- Cross-culturally aware and sensitive.
Competencies :
The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor:
- Problem Solving : Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
- Flexibility : Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
- Resilience : Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks.
- Time Management : Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.
