DRC recrute un assistant RH et administration, Khartoum, Soudan
Band : I – Non Manager
Reporting to : HR & Administration Manager
Unit/department : Administration
Overall purpose of the role :
Under the supervision of the Admin and HR Manager, The HR & Admin assistant is responsible for assisting in daily HR and Admin operations.
Responsibilities :
Human Resources :
- Filing of employee records as per legal and internal requirements ;
- Develop and manage relevant HR & Admin trackers – including leave, recruitment, learning and staff location ;
- Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates ;
- Support with practical tasks related to staff onboarding and offboarding, including coordination with the Supply Chain unit ;
- Support with basic tasks related to payroll, social security and insurance ;
- Responsible for ensuring that employees have valid ID cards at all times.
Administration :
- Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving ;
- Book hotels and flights for DRC staff ;
- Coordinate practicalities related to events, meetings and trainings ;
- Monitor the stock level of office supplies and stationery and prepare replenishment orders ;
- Handle DRC Guesthouse management including occupation planner, supplies, and maintenance.
Experience and technical competencies :
To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment.
Moreover, we expect the following :
- Minimum 1 year of relevant work in a similar job ;
- Diploma in Business Administration or related area ;
- Good communications skills ;
- Fluency in English and Arabic ;
- Ability to deal with emergency.
Education : Diploma in Business Administration or related area.
Languages : (indicate fluency level).
- Fluency in English ;
- Arabic.
Key stakeholders: (internal and external).
- External : Suppliers, landlords, repairs ;
- Internal : Programme, Finance, HR.