Area Coordinator (0340)
Salary : €35,981 – €39,979
Location : Goz Beida
Country : Chad
Job Title : Area Coordinator
Contract Type : Unaccompanied Fixed Term International Contract
Annual Allowance : e5,000
Benefits : and benefits
Closing Date:22 November 2017
About the role: This is a 24 month, replacement role with unaccompanied terms based in Goz Beida with a salary of €35,981 to €39,979
You will report to the Programme Director and will line manage the Base Manager, Livelihoods, WASH,Health&Nutrition, WASH, Programme Quality(M&E) Managers and work closely with the Logistics Coordinator, the Country Finance Manager, HR and Administration Manager, CD, Peer NGOs, UN and local authorities in the region.
We would like you to start on 1st January 2018.
Your purpose:
The purpose of the Area Coordinator (AC) is to ensure the implementation of a high quality programme in Goz Beida, Dar Sila, Eastern Chad, through the effective leadership and management of programme staff and ensuring that support functions in place are meeting the needs of the programme. As the Concern representative in the area, the AC will develop and maintain good relationships with peer NGOs, local authorities and communities in which CWW works.
You will be responsible for:
- General responsibilities
- Represent and lead Concern Worldwide operations in Goz Beida, Dar Sila
- Manage, lead and support the programme teams to ensure agreed programme objectives are met in an efficient and timely manner and according to Concern and donor policies and procedures.
- Work with the Base Manager to ensure that the functions of HR, logistics, finance and administration are supporting the needs of the programme and that programme staff understand and are consistently applying Concern procedures and policies
- Through leadership and management, ensure that the highest standards of accountability and transparency are upheld within the organization, safeguarding the reputation of Concern
- Ensure that all Goz Beida staff and visitors are aware of and comply with Concern’s policies and procedures
- Programme Development and Management:
- Ensure that programmes are implemented according to agreed objectives and in line with Concerns’ and donor policies and procedures
- In conjunction with the PD, Sectoral Managers and Programme Officer, ensure that achievement and results are effectively communicated within Concern and to donors through the preparation of high quality reports and updates.
- Ensure that programme teams prepare complete, accurate and realistic budgets for donor proposals and as part of Concern’s internal budget procedures; ensuring that all activities are fully and accurately costed and included in budgets.
- Prepare and implement programme activity plans with PMs and support staff, in line with agreed objectives.
- Work with Logistics Coordinator, HR & Admin Manager and the finance teams to ensure that support functions adequately address programme and organisational needs, through inclusive planning and implementation of related activities (HR planning, procurement planning, etc)
- Ensure that allocated budget is utilized effectively and any necessary adjustments are requested in a timely manner.
- Ensure all expenditure is authorized and spent in accordance with Concern’s internal procedures.
- Ensure that the highest standards of accountability and quality are maintained through the development, implementation and monitoring of Concern Chad’s Humanitarian Accountability Framework.
- Ensure that gender/equality and DRR are effectively mainstreamed within the organisation and across all programmes.
- Ensure the programme teams monitor management account reports; review these to ensure that expenditure is in line with programme plans and make comments to Management as well as adjust plans as needed/necessary.
- Monitoring and Evaluation and reporting
- Ensure the development of overall Results Frameworks /M&E Plan in all Programme Sectors
- Support PO in capacity building of staff in M&E, data collection and reporting.
- Support Sectoral Managers and PO in the organization of surveys, studies and research as planned.
- Ensure that monthly and annual as well as Donor reports are produced timely by Managers and compile them before sending to Programme Director, respecting agreed deadlines.
- Accountability
- Ensure all staff understand the Core Humanitarian Standards and that the Complaint Response Mechanism is functioning.
- Ensure beneficiaries are aware of Concern’s accountability especially engagement related to sharing information regarding concern’s mission and activities as well as Complaint Response Mechanism.
- Promote and initiate staff training through refresher sessions on relevant topics such as P4, Code of conduct, Anti-Fraud Policy, etc.
- Liaise with Programme Officer and Assistant Advocacy and Communication in developing communication materials (leaflets, etc…) and in organizing learning meetings and events.
- People Management
- Lead and manage staff, contributing to their capacity building and career development.
- In collaboration with the HR manager, and administrative staff, ensure that Concerns’ HR procedures are being applied and followed in Goz Beida (JD’s in place, PDR system followed, good staff records maintained).
- Monitor and review performance and hold staff accountable for meeting the success criteria; give corrective feedback where required and take decisive action in the case of poor performance.
- Ensure that work within the team is planned and organized in a way which will meet the organisation’s needs in the most cost effective manner possible; ensuring that team members are given appropriate workloads and are working efficiently.
- Focal point for Goz Beida Staff Delegates.
- Security and emergency
- Contribute to on-going security monitoring and management according to the Security Management Plan (SMP).
- Ensure up to date information on humanitarian context and situations requiring emergency response is shared with relevant managers and staff.
- Ensure the SMP is well understood and implemented by all staff. Practical measures can be delegated to the Logistics and Administrative departments.
- As the Security Focal Point for Goz Beida, ensure that Concerns’ SMP and relevant policies and procedures are applied in a way that ensures the safety and security of Concern staff and resources.
- Ensure up to date information on humanitarian context and situations requiring emergency response and that this is shared with relevant managers and staff. Undertake other related duties as may reasonably be assigned by the Country Director or the line manager.
- Representation
- Represent Concern in Goz Beida and attend regional coordination meetings as needed, ensure active participation and information sharing; particularly security meetings along with representing Concern with local authorities.
Your skills and experience will include:
Essential:
- Master’s Degree in a relevant discipline (Development, Humanitarian Action, Livelihoods, Nutrition or WASH) and/or relevant experience as Area Coordinator.
- Minimum 4 years overseas experience in an international NGO, at least 3 in a management role. Must demonstrate strong staff leadership, capacity building and management skills.
- Fluency (written and spoken) in French and English.
- Demonstrated ability to successfully implement multi-sectoral programmes in a similar context.
- Demonstrated experience in managing a diverse portfolio of donor contracts (i.e. ECHO, EU, DFID, Irish Aid).
- Proven skills and experience in humanitarian accountability and mainstreaming.
- Experience in overseeing support functions such as logistics (transport, procurement etc), HR, finance and administration.
- Excellent leadership and management skills.
- Good Communication skills – verbal and written.
- Flexibility.
- Ability to work under pressure with conflicting priorities.
- A good team player who can also work alone when necessary.
We would also like:
- Demonstrated experience in managing a multicultural team of expats and national staff.
- Experience with Concern Worldwide.
- Experience in Chad or in a similar context.
- 2 years in a similar role.
