Concern Worldwide is looking for admin & HR Manager – DRC

Date limite: 10/10/2018

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About the role:

This is a 12 month, new role with unaccompanied terms based in Goma, DRC with a salary of Grade 3 €34,106 – €41,685.

You will report to the Systems Director and will line manage the HR Manager (national counterpart) and work closely with the Country Director, Programme Director, Country Financial Controller and Area Coordinators.

We would like you to start as soon as possible

Your purpose:

Under the line management of the Systems Director, Admin-HR Manager will be responsible for managing the human resources and admin resources function for Concern DRC Programme. Based in Goma, with frequent travel to support programme areas in the DRC. Admin-HR Manager will operate in line with all Concern operational and security policies and procedures. A key part of this role will be to strengthen admin processes and to train staff.

You will be responsible for:

Admin and HR

Recruitment and induction

• Oversee recruitment of all local staff posts to ensure all vacancies are filled with the right people in a timely manner. This includes job identification, assisting job description preparation or review, staff vacancy request, vacancy announcement, shortlisting, setting up interviews, reference checks, employee contracts, and induction.
• Ensure that all job descriptions and job requirements are in line with the gender strategy.
• Review with the PD and SD, the current daily worker contracts and move them to regular employment contracts where appropriate
• Provide support to managers in preparation of job descriptions
  • Review Job Descriptions of new posts in consultation with relevant line managers
  • Periodically review all categories of national staff job descriptions and amend as necessary in light of actual job functions
• Design and implement an induction process.

Admin

• Establish and maintain a comprehensive confidential data base/filing system for all employees.
• Maintain accurate records of staff leave etc. and ensure all staff is aware of entitlements and procedures for applying for leave etc.

Staff management

• Support the Systems Director in establishing a fit for purpose HR planning process. This includes staffing budgets as required.
• Establish confidential grievance and complaint procedures that staff can rely upon. Manage collective and individual staff grievances, seeking advice from senior management as required and in accordance with grievance policies.
• Maintain an updated organogram of the organization.
• Manage payroll of national staff in liaison with Finance team to ensure all local staff receive the correct monthly payments on time.
• With the support of the Systems Director and the Country Finance Manager, roll out the new payroll software
• Ensure the implementation of Performance Development Review and probation system, ensuring that it operates equitably and consistently across the organization.

Training and line management

• Ensure the implementation of the Concern DRC HR manual by training, coaching and mentoring HR staff and line managers in DRC.
• Promote and ensure compliance with the requirements of Concern’s Safe guarding policies including the Concern Code of Conduct (CCoC) and its associated policies.
• Line manage and train the current national HR Manager.
• Oversee staff development plans that meet individual and organisational development needs.

Legal

• With the support of the Systems Director, address the various requests of the government
• Develop links with local authorities, particularly the labour office.
• Liaise with the Concern lawyer as required and ensure necessary follow-up
• Attend the admin meetings organized by the NGO forum in Kinshasa and Goma, and make sure Concern is represented in other locations

Expériences / Formation du candidat

Essential:

• Bachelor degree in relevant discipline such as HR Management or administration
• Good command of Microsoft Office Professional
• At least 3 years demonstrated work experience in HR
• Experience in working in the humanitarian sector and in insecure complex emergency situations
• Experience in personnel management
• Good communication skills i.e. advisory/instruction skills, network skills, team building skills
• French Oral and written skills essential

Desirable:

• English would be an advantage

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