Avis de recrutement d’un responsable des ressources humaines et de l’administration, Kyegegwa, Ouganda
Requisition ID : req29780
Job Title : Human Resource and Administration Officer
Sector : Ressources humaines
Employment Category : Régulier
Employment Type : Plein temps
Compensation : UGX 0 – 0 Salarié
Location : Kyegegwa, Uganda
Job Description :
Under the direct supervision of the Field Coordinator, the Human Resources and Administration Officer supports the affairs related to the day to day running of the IRC Kyaka office and is key in providing support on HR and Admin functions. They will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for Kyaka staff as outlined in the details below.
Duties and Responsibilities :
Recruitment and Orientation :
- Facilitate recruitment processes for local recruitments as required and monitor HR recruitment policies and procedures are consistently followed ;
- In coordination with the Country HR Lead and the Field Coordinator, facilitate the integration/transition processes to ensure new and transferred staff to Kyaka receive required information for their integration ;
- Ensure all new staff receive IRC Way orientation and related documentation.
Compensation and Benefits :
- Support in responding to employee inquiries regarding salary and benefits ;
- Act as focal point to receive staff concerns about their compensation and benefits ;
- Provide timely feedback to Field Coordinator and/or Country HR Lead about all staff concerns related to their compensation and benefits.
Employee Relations :
- Facilitate and provide guidance for resolving minor employee relations issues in the field office ;
- Provide Field Coordinator and/or Country HR Lead with information of any employee relations issues occurring in the field ;
- Facilitate relationships between labor/social services and IRC staff.
Administration :
- Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent to head office systematically ;
- Implement the process of staff taking their leave in accordance with IRC regulations ;
- Provide staff information to the Country HR Lead in Kampala on a regular basis ;
- Communicate any staff welfare concerns to the Field Coordinator and/or Country HR Lead in a timely manner ;
- Coordinate the process of always ensuring availability of adequate office supplies ;
- Coordinate hotel/accommodation, flight booking etc. with Kampala and other field locations.
Reporting :
- Submit regularly as required, information to Country HR Lead for HR Metrics preparation ;
- Submit monthly payroll information to the Country HR Lead in a timely manner ;
- Update and submit regularly staff leave tracking ;
- Submit weekly and monthly recruitment reports ;
- Maintain proper records for all correspondences ;
- Ensure compliance of administrative policies and procedures with IRC standards and local law in the Kyaka office ;
- Perform any other official duties as assigned by the supervisor.
Qualifications :
- Bachelor’s degree in Human Resources Management or related field ;
- At least 3 years of relevant professional experience in administration/human resources and in similar position ;
- Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR or Administration sector ;
- Good knowledge and application of Uganda Labour Laws ;
- Good working knowledge of Human Resource Management Information Systems (HRMIS) ;
- Experience in supervising staff ;
- Previous team experience and knowledge of team dynamics desirable ;
- Ability to maintain the highest degree of discretion and confidentiality ;
- Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook ;
- Must be detail-oriented and able to work independently with minimal supervision ;
- Excellent organizational, communication and time management skills ;
- Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline ;
- Honest, reliable, and trustworthy ;
- Willingness to adhere to and implement the IRC rules ;
- Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress ;
- Able to coach and support others ;
- Substantial knowledge of Uganda employment law/labor laws ;
- Excellent verbal and written communication skills plus fluency in spoken and written English ;
- Able to cope with basic living conditions during field trip (in case required).
Please note :
- This position is open only to Ugandan nationals ;
- Deadline for receiving applications is August 26th 2022.
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners and colleagues from diverse backgrounds. You can read more about the IRC’s commitment to client responsiveness here: https://www.rescue.org/resource/client-responsiveness-introduction-and-faq
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.