Avis de recrutement d’un responsable des achats de la chaîne d’approvisionnement, Shire, Ethiopie
Requête nº : req19386
Intitulé de poste : Supply chain Procurement officer
Secteur d’activité : Chaîne logistique
Type de contrat : Durée Déterminée
Taux d’occupation : Plein temps
Ouvert aux expatriés : Non
Lieu de travail : Shire, Ethiopia
Descriptif du poste :
BACKGROUND:The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refuguees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
Scope :
SC Senior officer (Procurement) is responsible for the efficient coordination and management of procurement functions for Shire program. Senior Supply Chain officer must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records in well professional and efficient manner.
Responsibilities :
- The implementation and / or maintenance of standard IRC procurement policies and procedures ;
- Ensuring that procurement is carried out in accordance to IRC and donor-specific polices ;
- Maintain supplier information, conduct site visit, (including due Diligence) for regularly purchased items ;
- Attend all the procurement committee meetings ;
- Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation ;
- Ensuring that a transparent and responsive procurement process is implemented and maintained ;
- Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies ;
- Ensuring that all Supplies, services and equipment’s required are delivered in time ;
- Establishment and maintenance of ethical, professional working relationships with suppliers ;
- Properly receive all approved PRs after review of all required info are in place like the spec of goods , delivery location, estimated price and proper approval ;
- Proper IRC standard templates and compliance to the IRC procurement guidelines while preparing RFQ, Restricted Tender or Open Tender Invitation of bidders ;
- Ensuring that procurement is carried out in accordance to IRC and donor-specific polices ;
- Update BVA on daily/weekly basis when there is change in the status of open PRs ;
- Maintain proper documentation of completed PRs as per the IRC filing protocol ;
- Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation ;
- Ensuring that a transparent and responsive procurement process is implemented and maintained ;
- Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies ;
- Ensuring that all Supplies, services and equipment required are delivered in time and with the required quality and quantity ;
- Establish and maintain ethical, professional working relationships with suppliers ;
- Maintain supplier information for regularly purchased items, and be informed of current local market conditions ;
- Maintain suppliers performance scorecard for all ad-hock and contracted suppliers ;
- Technically Support and supervise camp based supply chain team (Supply Chain Assistances and Store keepers) for camp based service procurement, contract management, preparation of timely payment etc. ;
- Supervise monitor and conduct job performance reviews for shire security guards ;
- Manage lease contract agreement for our field office ;
- Any other duties or tasked by your supervisor.
Profil :
- Diploma/Degree/Masters in Business Management/Management, Accounting, Purchasing and Supplies management or related fields of study ;
- Minimum 5 years of experience for diploma holders and 3 years of experience for degree holders 2 years for post graduates ;
- Knowledge of supply chain operations ;
- Knowledge of generic procurement management systems Good arithmetical skills ;
- Competent use of PC especially spreadsheets (format / sort / filter) ;
- Proven skills in Procurement and Warehouse operations ;
- Excellent English, Amharic and Tigrigna language advantageous comprehension and communication skills ;
- INGO experience is advantageous.