About WFP :

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

Organizational context :

This job is located in Ethiopia, Addis Ababa Office under the direct supervision of the Head of Communication, Donor Relations & Reports.

Job purpose :

The purpose of this consultancy is to support all Operational Information Management and Reporting activities contributing to the establishment and presentation of a standard common operating picture of WFP’s programme portfolio in Ethiopia, especially as it relates to the ongoing drought emergency, and associated outputs that facilitate informed and timely decision-making at all levels throughout theorganization, in addition to partners and donors.

Key accountabilities (not all-inclusive) :

Carry out review of procedures for the collation and production of reports, documents and correspondence, to establish current effectiveness of system. Devise and implement a strategy/model that ensures effective internal processes for the collation and production of reports, documents and correspondence, and ensure that these meet the requirements of audiences and reflect the modern context of Ethiopia’s operations. Conduct training for programme, supply chain and other staff responsible for providing source material, including providing context for the requirements and ensuring provision of most relevant data.  Assist in collecting information and data from field operations, including through photography. Provide supervision to the Business Support Assistant and ongoing support to her/his daily duties and development.  Conduct ongoing monitoring and evaluation regarding the effectiveness of the system for collating reports, documents and correspondence, and implement changes where necessary.  Prepare operational updates and infographics for WFP RB/HQ and partners and donors; including updates on the emergency relief programme, the Targeted Supplementary Feeding Programme, and internal/external emergency situation reports in line with the CO-established reporting cycle and in line with corporate reporting requirements.  Prepare inputs and assist with the compilation of reports in line with WFP corporate reporting requirements. Create and maintain Country Office factsheets on core programmes, including relief, nutrition, refugees, climate resilience activities, PSNP and others.  Come up with new ideas for how the Country Office can manage, illustrate and share its information, including infographics and dashboards. Keep new products up-to-date.  Liaise with Country Office Programme/Food Security Cluster, Logistics, Donor Relations, Nutrition, Relief and Communications staff to gather information and maximize exchange of information and data flow; In addition, propose standard operating procedures for IM in the Country Office. Liaise with OCHA on inputs for their synthesized overall monthly external reports on the Ethiopia emergency response.  Liaise with other UN agencies and partners at the OCHA-chaired Inter-Agency Information Management Working Group (IMWG). Liaise with the WFP HQ Division of Emergencies Operations Centre (OPSCEN) on corporate reporting requirements and ad-hoc requests from WFP senior management at HQ in support to executive decision-making, including liaising with the OPSCEN regional focal point in support of HQ-level reporting and OIM activities, and Executive Board reporting requirements.  Other duties as may be required.

Desired experiences for entry into the role :

• Production of a strategy/model for effective internal processes for the collation and production of reports ;
• Training carried out for Programme, Supply Chain and other staff ;
• Evidence of new approaches for how the Country Office can manage, illustrate and share its information, including infographics and dashboards ;
• Evidence of skills development of supervisee Business Support Assistant.

Standard minimum qualifications :

Education: 

University degree in International Development, Monitoring & Evaluation, Information Management, Communications or other relevant field.

Expirence: 

Five or more years of progressively responsible work experience in the related business stream including experience in reporting, information management, infographics and communication.

Language: 

Fluency (level C) in English language.

Knowledge & skills :

• Knowledge of graphic design interfaces ;
• Exposure to basic data management and analysis ;
• Effective communication skills with both internal and external stakeholders ;
• Demonstrated organisation skills.

Duration of contract :

11 Months

Deadline for applications :

21/05/2019

Apply here