L’Autorité régionale de la concurrence de la CEDEAO (ERCA) recherche un assistant comptable, Banjul, Gambie

Applications should sent to :  b20accountassterca@ecowas.int

Role Overview :

Under the supervision of the Accountant, the incumbent assists with activities in the area of accounting as stated in the roles and responsibilities below.

Role And Responsibilities :

• Assist in the year end closing of accounts and preparation of the financial statements ;
• Monthly exports and review of the trial balance of the year in review and note areas with issues ;
• Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary ;
• Preparation of journal vouchers and post into accounting system ;
• Amortization/expensing of utilized prepaid accounts ;
• Clearing of General Ledger open items ;
• Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them ;
• Assist the ERCA Departments in liaising with external auditors in closing of accounts and preparation of reports ;
• Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit ;
• Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing ;
• Verify and post scanned invoices using appropriate transaction codes in SAP ;
• Identify and prevent duplicate invoice processing ;
• Identify missing vendor workflow and initiate the vendor creation process ;
• Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures ;
• Obtain and attach additional documentation as required for special expenditures including capital expenses ;
• Monitor opportunities to optimize timing of payments, based on payment terms ;
• Process disbursements in accordance with schedule ;
• Reconcile supplier statements and monitor vendor account balances ;
• Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes ;
• Post all payments made or received by wire transfer timely and accurately ;
• Prepare accurate bank reconciliation statements on a monthly and timely basis ;
• Respond to internal and external queries in a timely and in a professional manner ;
• Assist in resolving invoice discrepancies with the vendor ;
• Process payable documents in accordance with their legal and compliance policies ;
• Process and release cheques for related invoices and claims promptly ;
• Verify outgoing cheques for accuracy;
• Assist in the archiving of department documentation;
• Process staff expense claim and travel return forms in a timely manner;
• Provide general filing and administrative support to the finance department;
• Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts ;
• Perform any other duty assigned by the supervisor ;
• Ponitor customer  (donors & community levy) accounts for non-payment and delayed payment ;
• Analyze discrepancies and unpaid invoices ;
• Assist in the preparation of budgets ;
• Verify all claims submitted by contractors and projects for approval, in compliance with the terms of the  relevant contracts and budgets ;
• Balancing the petty cash in daily basis ;
• Compile the documents necessary to prepare a monthly reports.

Academic qualifications and experience :

• Brevet deTechnicien Superieur (BTS)/Ordinary National Diploma (OND) or equivalent certificate in Finance and Accounting or a related field from a recognized University ;
• 5 years of progressively more responsible work experience in finance, budget, accounting, or related area ;
• Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems ;
• Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities ;
• Ability to identify and resolve accounting data discrepancies and operational problems.

Eligible candidates :

Nationals of Gambia or other ECOWAS member-states resident in Gambia.

Age limit :

Be below 50 years old. This provision does not apply to internal candidates.