La Banque mondiale recrute un Assistant d’équipe, Kinshasa, RDC
Description
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2-year term appointment.
Roles & Responsibility
- Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution.
- Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
- Keep abreast of the Organization’s directives and ensure effective processing of all project documents.
- Draft routine correspondence (standard letters, memos, emails, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials.
- Draft minutes of meetings and provide assistance in editing large documents.
- Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Director and/or the Country Management Unit (CMU).
- Organize the missions’ agendas
- Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
- Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
- Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office.
- Track and report on appropriate aspects of the Team’s operational activities
- Coordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information.
- Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters.
- Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g., conferences, workshops, negotiations, board presentation and signing, etc.
Other duties
- Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
- Occasionally perform Analytical tasks as may be requested by the Team Leader
Selection Criteria
- Minimum Bachelor’s degree.
- At least 2 to 3 years direct relevant office support experience in a large international or multinational or corporate or public service organization.
- Ability to pass relevant Bank Group tests in place at time of recruitment (e.g., English language, computer applications, etc.).
- Mastery of French and English language (verbal and written).
- Working knowledge of word processing and Microsoft Office.
- Good team player with ability to interact tactfully and effectively with staff at all levels.
- Willingness to seek assistance from supervisor(s)/colleagues and learn from them.
- Ability to deal accurately and complete tasks every day according to specific standards.
- Ability to function effectively in multi-disciplinary teams within a matrix management environment.
- Ability to follow through on work priorities and respond creatively to client requests.
- Demonstrated interpersonal skills, initiative, resourcefulness, effective time management, organizational skills and ability to handle confidential information.
- Project/Task Management
Completes assigned tasks / projects with supervision as needed. Pays attention to detail and
ensures good quality products. Takes action to identify and resolve routine and non-routine
issues. Is motivated and willing to do whatever is required.
- Client Focus
Acquires awareness of Unit’s key programs and products. Able to describe the World Bank’s mission.
Interacts with internal and/or external clients, Washington, and field offices
- Communication
Speaks up, listens, and participates in meetings and dialogues.
Shares knowledge and information appropriately across the Department. Delivers accurate information in a timely manner.
Handles
confidential material with judgement and tact.
- Teamwork
Makes strengths known and seeks opportunities to contribute, participates in addressing obstacles to effective teamwork.
- Institutional Knowledge and Functional Expertise
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
Date limite : 11/11/2022.
