IOM seeks to recruit a logistics and warehouse officer (Roving)
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
IOM :
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
- Internal candidates ;
- Qualified applicants from the following NMS countries :
Antigua and Barbuda; Bahamas; Cook Islands; Cuba; Cabo Verde; Djibouti; Fiji; Micronesia (Federated States of); Gabon; Grenada; Guinea-Bissau; Guyana; Iceland; Kiribati; Comoros; Saint Kitts and Nevis; Lao People’s Democratic Republic (the); Saint Lucia; Lesotho; Libya; Montenegro; Marshall Islands; Mauritania; Namibia; Nauru; Papua New Guinea; Palau; Paraguay; Solomon Islands; Seychelles; Suriname; Sao Tome and Principe; Kingdom of Eswatini; Timor-Leste; Tonga; Tuvalu; Holy See; Saint Vincent and the Grenadines; Vanuatu; Samoa
Context :
Under the overall supervision of the Senior Resources Management Officer (SRMO) and the direct supervision of the Procurement and Logistics Officer and in close coordination with the Logistics Officer and Pipeline Coordinator in Juba, the successful candidate will be responsible and accountable for managing all IOM South Sudan warehousing operations and administration.
Core Functions / Responsibilities :
- Manage the warehousing activities of IOM South Sudan and provide first-line support, guidance and training in the country with respect to IOM’s policies, financial rules and regulations, and procedures relating to warehousing matters ;
- Monitor implementation of appropriate warehouse processes, procedures and solutions, ensuring a solid internal control system in the field and country offices within South Sudan ;
- Guide and monitor all warehouse tasks and activities; including budgeting, scheduling provision of materials and equipment needed by the country offices. Prepare regular monthly progress reports, statistical information and briefing materials on warehousing matters, as required ;
- Monitor and coordinate the preparation and implementation of standard operating procedures for warehouse operations and administration that are complaint to IOM’s general instructions, policies and procedures within the country. (IN168 IOM Warehouse Manual) ;
- Advise and monitor on warehouse space, storage layout, warehouse inventory address systems and requirements for handling equipment. Ensure that a system is in place to optimize the warehouse stock layout, stock cards updates, and inventory tracking system to minimize cost.
- In coordination with Procurement and Logistics Officer, conduct periodic warehouse physical inspections to ensure accuracy of inventory counts, identify impairments, and take corrective actions in the case of discrepancies and/or stock deterioration. Establish system to dispose impaired supplies.
- Supervise Quality Control Assistant during quality inspections to control the specifications of procured goods using specialized equipment. Ensure proper documentation is adhered to as per IOM’s quality inspection procedures ;
- Monitor implementation of periodic physical inventory counts to ensure the counts conform to values in the inventory tracking system, and to verify the conditions of supplies in stock ;
- Supervise Warehouse Assistants to ensure accurate, up-to-date warehouse records, documents and files, which includes copies of Purchase Request Forms (PRFs), Purchase Orders (POs), Core pipeline requests, waybills, Goods Received Notes, packing lists, etc. are kept accordingly. Warehouse records should accurately reflect actual inventory, receipts, goods returned, withdrawals and impaired goods and losses ;
- Follow up country offices to ensure timely submission of necessary reports and documentation to relevant units regarding warehouse activities ;
- Provide training for warehouse staff which includes warehouse procedures, inventory management and update, safety and security. Establish and maintain a file containing training records for warehouse employees. Conducts monthly warehouse meetings to review planning/issues and to conduct ad-hoc training.
- In close coordination with the Logistics Officer, plan and implement transportation of cargo as requested by relevant units. Recommend the most efficient and safe mode to transport cargo, either by road, air and/or barge ;
- In close coordination with the Procurement and Logistics Officer and the Resource Management Officer (RMOs), ensure that the reporting and auditing requirements of all the country office’s warehouses are observed and followed ;
- In coordination with IOM South Sudan Security Officer, ensure the safety and wellness measures in warehouse management are implemented and followed, including the implementation of Minimum Operating Security Standards/ Security Risk Management (MOSS/SRM) requirements.
- Perform such other duties as may be assigned.
Required Qualifications and Experience :
Education :
- Master’s degree in Logistic and Supply Chain Management, Business Management, Engineering, Architecture, Urban Planning or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
- Certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience :
- Proven experience in large scale warehouse management both in emergency and development context background;
- Experience in shelter-related activities, preferably in construction of large quantity shelters in natural disaster response and other displacement situations;
- Broad sector knowledge and/ or field experience in the areas of shelter and disaster;
- Experience in risk reduction and management;
- Experience in liaising with governmental authorities and with other national and international institutions.
Languages :
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.
Desirable Competencies :
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible ;
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2 :
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
- Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes ;
- Managing and sharing knowledge : continuously seeks to learn, share knowledge and
- Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
- Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2 :
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential ;
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential ;
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. here
Competencies will be assessed during a competency-based interview.
Other :
- Internationally recruited professional staff are required to be mobile ;
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
- The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members ;
- For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible ;
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply :
- Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 10 April 2019 at the latest, referring to this advertisement ;
- For further information, please refer to : here ;
- In order for an application to be considered valid, IOM only accepts online profiles duly completed ;
- Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period :
From 28.03.2019 to 10.04.2019
Requisition: SVN2019/97(P)-Logistics&WarehouseOfficer(Roving)(P2)-Juba,SouthSudan (55901552) Released
Posting: Posting NC55901617 (55901617) Released
