Fondation Terre des Hommes recrute un  administrateur, coordonnateur des ressources humaines et des finances à Maiduguri au Nigeria

Description :

Position Start Date : Beginning of January 2020

Duration : 12 months

Location : Maiduguri – Nigeria

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Tdh :

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Context :

Following the massive displacement of more than 600 000 people into Bangladesh since end of August 2017, Tdh has put in place an important emergency response plan to provide relief to the Rohingya refugees, notably on health and nutrition, WASH and protection. To date, Tdh is running a team of 18 expats and over 300 national staff.

The main purpose of the position is to carry out efficient, HR, administrative and finance management of the projects and Tdh structure in Cox Bazar, minimizing financial, HR and operational risks and ensuring compliance in terms of Tdh procedures and donors guidelines. S/He works in close collaboration with Tdh Dhaka Country office.

He/She directs and organises the administrative, HR and financial “service” of emergency operations in Cox (general accounting, administrative and budget management, HR) in close collaboration with the other coordinators and Head of Emergency Response. S/he is the direct interface between Cox and the headquarters and/or field sponsors as regards financial reporting.

S/he is able to make independent decisions and actions in his/her field of activity.

S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard coordinator.

Responsibilities :

 Finance Management :

• Contribute to drawing up the new project budgets ;
• Focal point of the Budget Follow Up ;
• Ensure Budget Follow Up are updated and reflecting real and clear forecasts ;
• Ongoing project budget follow up, forecasts and analysis. In collaboration with Tdh Partners, verify their global forecasts and assure eligibility of expenses ;
• Prepare Tdh Treasury forecasts and prepare/send fund request to the HQ Finance controller for validation ;
• Verify Partners’ treasury forecasts in line with the budget & prepare/send fund request to the HQ Finance Controller ;
• Work in close collaboration with the project managers and the logistics department to ensure the treasury forecasts are done in accordance to the budget.

 Accounting :

• Is in charge of Tdh monthly accountancy closing (via the accounting software SAGA) including transmission to the HQ ;
• Support the Partners’ on accounting issues and check Partners’ list of invoices, verify all supporting documents (copies), complete codification.

Administration :

• Be the focal point in terms of local law analysis ;
• Verify that all contracts respect Tdh policy and supervise the follow up.

 HR Management :

• Support the HR manager and lead the mission HR, its implementation and the implementation of the social welfare of the mission ;
• Centralise training requests from teams and set up a training plan ;
• Ensure that HR Database and payroll processing is accurate ;
• Monitor adhesion to the HR policies ;
• Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected ;
• Supervise annual performance review deadlines, contract dates and other deadlines.

Team management :

• Define the needs of administrative personnel, and recruit according to the resources allocated ;
• Train, support and evaluate the administrative team ;
• Plan and manage the activities of the administrative team.

Reporting/communication

• Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
• Take part in meetings relating to administrative aspects, represent Terre des hommes on request and/or by order

 Other :

• Adhere to and enforce Tdh administrative regulations and procedures ;
• Agree to comply with Tdh Code of Conduct and ensure Child Safeguarding standards are upheld ;
• Guarantee that project donor’s procedures are respected ;
• Monitor Partners’ compliance with the agreement with Tdh, donor’s regulations, national applicable regulations and transparency ;
• Work in close collaboration with the Partners’ Admin team intranet by collecting, verifying, analyzing their data and if needed provide appropriate advices and trainings in collaboration with the administrative coordination.

Profile :

• Education : University degree in Finance, Accounting or Business administration ;
• Language : Excellent oral and writing skills in English C2 ;
• Experiences and aptitudes : At least 3 years’ experience as Administration, HR & Finance Manager in the field and in a similar context ;
• Previous experience in emergency response is mandatory ;
• Relevant accounting knowledge and experience, financial reporting and knowledge of donor guidelines ;
• Advanced knowledge in Excel and of SAGA software ;
• Ability to work independently as well as a strong team player ;
• Flexible & creative ;
• Pro-active, goal-oriented and results driven.

Salary :

Expatriate contract under Swiss labour code 3 400 CHF (~2 950 €) < > 4 750 CHF (~4 100 €) net salary/month according to experience x 13, Annual Leave: 25 days per year. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight.

Tdh Global Code of Conduct and Risk Management Policies :

• Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
• Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
• Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure :

Please applying directly online : Apply here

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes : here