FHI 360 recherche un responsable des services de gestion des subventions et des contrats, Lusaka, Zambie
Position Title : Grants & Contract Management Services Officer
Location : Lusaka
Reports to : Associate Director Finance & Administration
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology– creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries.
The FHI 360 Zambia Country currently invites applications from interested candidates on the USAID Open Doors Project for the position of Grants & Contract Management Services Officer. The USAID Open Doors Project is an activity providing comprehensive HIV prevention, care, and treatment services to key populations in targeted provinces of Zambia with the goal of contributing to a reduction in new HIV infections, in alignment with Zambia’s revised National HIV and AIDS Strategic Framework (RNASF), 2020-2023 . Open Doors Project supports the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) as it works towards the goal of an AIDS-Free generation, in Zambia, as well as globally.
Job Summary :
The Grants & Contract Management Services Officer will work under the supervision of the Associate Director Finance & Administration to efficiently operate and maintain an effective contracts portfolio management system. Principal duties will include contract administration and professional/managerial support to ensure full compliance with donor rules and regulations. The Contracts Officer will perform specialized tasks from pre-award to close-out as assigned by the supervisory Contracting Officer. These tasks may include a wide variety of discrete transactions occurring at various stages of the award and sub award processes.
Typical tasks include but not limited to :
- The Grants & Contract Management Services Officer will work closely with the Contract Management Services department at FHI 360 regional and head office to provide informed interpretation of fundamental regulations and standard contract requirements ;
- Provide technical assistance to operations staff and other enterprise services staff on matters of contract interpretation and compliance ;
- Review CMS feedback and facilitate revision of sub award packs in collaboration with technical, programs and finance departments ;
- Provide technical support in preparation of consultancy and vendor agreements and contracts
Accountabilities :
- Assists in the review of prime award documents prior to signature ;
- Receive and process signed contracts from clients. Assure completeness and accuracy of contracts ;
- Data set-up in contract management/financial management system ;
- Serves as first responder to operations staff and enterprise services staff on routine business transactions of a contractual nature ;
- Prepares, reviews, and approves sub awards and select procurement actions following established procedures and thresholds ;
- Process sub award data in sub award database ;
- Prepares and reviews, modifications to sub awards ;
- Review request for payment for Milestones met by Community Resource Partners (CRP) before they are submitted to Finance for processing ;
- Conducting SAM Searches on every partner and consultant before the contract is signed ;
- Works in partnership with operations staff to monitor sub award compliance with flow-down provisions ;
- Work in partnership with records management staff to maintain the accuracy and integrity of the unit filing system ;
- Performs other duties as assigned.
Applied Knowledge & Skills :
- Increasingly advancing knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts and principles from the solicitation phase to post-award administration ;
- Critical thinking and stronger analytical skills applied to successful completion of tasks ;
- Increasingly effective/persuasive oral communication and business/technical writing skills ;
- Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes and computer software.
Problem Solving & Impact :
- Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors ;
- Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements) ;
- Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
Supervision Given/Received :
- Increasing self-reliance in performing tasks ;
- Needing lesser regular supervision ;
- Higher proficiency and confidence in operating within established operating procedures.
Profil :
Education : Bachelor’s Degree or its International Equivalent • Business Administration, Legal Studies or Related Field.
Experience :
- Typically requires 4 years’ professional work experience with at least 2 yrs. In a contracting position either in the Federal Government or a Non-governmental Organization (NGO) ;
- Advanced (above intermediate) knowledge of donor (USG and non-USG) rules and regulations applicable to sponsored projects ;
- Advanced understanding of contracting concepts and principles ;
- Effective oral and written communication skills ;
- Strong organizational skills and project management skills ;
- Manage a variety of activities paying attention to detail.
The last day of receiving applications is 30 March,2022
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
