CENTRE FOR RESEARCH IN INFECTIOUS DISEASES
Coordonnateur de projet – Bourse de recherche senior WT (SRF)
JOB DESCRIPTION | |
Post | Project Coordinator– WT Senior Research fellowship (SRF) |
Contract | Fixed Term |
Reference No | |
Report to | Principal Investigator |
Role purpose/Summary | To provide high quality administration and logistical support to the SRF Wellcome |
Trust project, within the Centre for research in infectious Diseases and LSTM | |
The post holder will support the SRF Principal Investigator, Post Docs, laboratory | |
Scope | technicians and partners by providing an efficient and effective administrative |
support |
SPECIFIC RESPONSIBILITIES :
KEY | KEY ACTIONS | ||||
RESPONSIBILITIES | These set out how the Key Responsibilities will be achieved | ||||
Ensure Value for Money (VfM) in all administrative functions | |||||
Identify, action and record opportunities to improve VfM whenever they | |||||
arise. | |||||
Administrative | Support the process of establishing collaborative agreements with partners | ||||
by effectively liaising with relevant support functions in CRID/LSTM. | |||||
1 | and Financial | ||||
Contribute to the production of documents, papers, presentations as | |||||
support | |||||
required by the PI and Post Docs. | |||||
Establish efficient office systems including electronical and paper filing, | |||||
handling and disposing of confidential information and recycling in | |||||
accordance with CRID/LSTM policies. | |||||
KEY | KEY ACTIONS | ||||
RESPONSIBILITIES | These set out how the Key Responsibilities will be achieved | ||||
Support the Staff to organise scientific and management meetings by | |||||
assisting with: date planning; making room/venue bookings and arranging | |||||
catering; preparing/circulating agendas, papers, and minutes; facilitate | |||||
Logistics, | virtual meetings (e.g. Skype/Go to Meeting); minute taking; circulating | ||||
documents; record and monitor completion of action points. | |||||
Meetings and | |||||
2 | Take responsibility for preparing and tracking meeting budgets, ensuring | ||||
Event | |||||
VfM and delivery with agreed budget. | |||||
Management | |||||
Provide logistics and administration support to project research activities | |||||
including liaising with staff and overseas partners and travel agents to | |||||
organise trips and obtain visas; calculating, distributing and processing | |||||
expenses according to CRID/LSTM policies and procedures. |
CENTRE FOR RESEARCH IN INFECTIOUS DISEASES
Coordinate domestic and international travel and accommodation itineraries including flights, visas, hotels, currency, transfers and insurance for LSTM based project staff.
Provide support to Post Docs and PhD students in making international travel arrangements from home country to abroad, project meetings, conferences, secondment posts and training courses.
Deal with travel issues as they arise (both in and out of office hours) when staff are travelling overseas including problems with visas, cancellations and changes to flights/itineraries.
Attend, support and participate in programme meetings.
KEY | KEY ACTIONS | ||||
RESPONSIBILITIES | These set out how the Key Responsibilities will be achieved | ||||
Develop and improve templates to share the programme outputs e.g. | |||||
standardised PowerPoint templates for posters and presentations with | |||||
appropriate project branding and funder acknowledgement. | |||||
Provide support to the staff to develop design maintain and update the | |||||
Coordination and | programme webpage within the CRID website. | ||||
3 | communication | Actively support the communicator in the use of other social media | |||
with internal and | platforms to promote the programme. | ||||
external partners | Be responsible for collecting and maintaining a repository of high quality | ||||
images for use in programme materials, ensuring permission for use | |||||
obtained and recorded | |||||
Develop and maintain a contact database for partners and collaborators | |||||
involved with the research project. | |||||
FURTHER RESPONSIBILITIES | |||||
KEY | KEY ACTIONS | ||||
RESPONSIBILITIES | These set out how the Key Responsibilities will be achieved | ||||
1 | Working in a safe | Adhere to local and legal requirements. Undertake personal health and | |||
and ethical | safety responsibilities in accordance with H&S legislation and CRID/LSTM’s | ||||
manner | Health & Safety Policy and procedures. Respect confidentiality and adhere | ||||
to ethical requirements | |||||
2 | Travel | Duties will involve occasional national travel | |||
Any other duties commensurate with the grade and nature of the role | |||||
Provide holiday support for Departmental secretaries when required | |||||
3 | General | Participate in staff development and training sessions as required within | |||
the post | |||||
Day to day office management | |||||
POST | Project Coordinator WT-SRF | ||||
COMPETENCY | KEY ACTIONS | ||||
CRITERIA | These set out how the Key Responsibilities will be achieved |
CENTRE FOR RESEARCH | IN INFECTIOUS DISEASES | ||
Master 2 or equivalent | |||
Qualifications, | Excellent IT and computer skills | ||
1 | Training & | Knowledge of working in a public health related academic | |
Knowledge | Experience of budget monitoring and management in a cost conscious | ||
environment | |||
Proven experience in providing administrative support to externally funded | |||
research projects | |||
Experience of working to tight targets and deadlines | |||
Experience of organising international meetings including travel logistics | |||
2 | Experience | Experience of minute taking at strategic level | |
Experience of maintaining/developing websites and social media | |||
Proven administrative and time management skills and the ability to | |||
effectively prioritise workload | |||
Excellent organisational ability and attention to detail | |||
Flexible with ability to multi task and prioritise time and task demands | |||
Able to demonstrate assertiveness and tact | |||
Strong interpersonal skills and experience in building working relationships | |||
with people at all levels and from different backgrounds | |||
Excellent written and oral communication skills | |||
3 | Skills & | Excellent word processing, spreadsheet and PowerPoint skills | |
Behaviours | Experience of communication with wide range of disciplines and cultures | ||
Ability to work co-operatively and productively as a team member as well | |||
as independently | |||
Enthusiastic and positive approach to work with good problem solving skills | |||
and the ability to take initiative | |||
Circumstances | Full time, 40 hours per week. | ||
Fixed Term: 3 years | |||
The application must be addressed to crid@crid-cam.net and should include :
- An updated detailed curriculum vitae ;
- A letter of motivation.
Closing Date for completed applications : February 21st, 2020.
Preselected candidates will be called for an interview on the 09th and 10th March 2020 and the selected one will start the job on March 16th, 2020.